Education/Certification Required:

• High school graduate with strong administrative skills.

Technology Proficiency:  Level 2 � Applied (Uses technology for specific, but limited job-related purposes)

• Applied use of computer operations
• Applied use of software productivity tools (i.e., Microsoft Office)
• Applied use of email
• Applied use of printers
• Applied use of job-related financial and personnel management systems
• Applied use of multimedia tools
• Applied use of electronic file management
• CCISD Accessibility Use Policy and Technology Ethics/Etiquette

Special Knowledge/Skills:

• Ability to use computer applications for email, data entry and data archiving
• Ability to use software to develop spreadsheets and databases and do word processing
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Ability to perform basic math functions
• Efficient organizational and time management skills
• Effective communication and interpersonal skills
• Ability to work independently with little or no supervision
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Takes initiative in completing assigned duties
• Displays reliability, productivity, and adaptability in meeting the organization's needs
• Ability to maintain confidentiality and discretion with sensitive information

Experience:

• Minimum of three years of experience in a progressively responsible administrative position
• Demonstrated proficiency in Microsoft Office, including Word, Excel, and PowerPoint

Function

Under the supervision of the Director of Advanced Academics & Guidance Services, the Senior Administrative Assistant will perform various duties supporting the Office of Advanced Academics & Guidance Services.  He/She will be responsible for building and maintaining effective relationships with all internal and external customers served by the Department of Advanced Academics, and will handle confidential information and engage in frequent contact with all levels of district employees, supervisors, outside agencies and the general public.

Reports To:

Director of Advanced Academics & Guidance Services 

Responsibilities:

• Prepares correspondence, forms, reports, manuals, and presentations for the Director
• Performs general administrative support duties including receiving visitors, answering the telephone, providing information in accordance with approved procedures, processing invoices, processing purchase requisitions, scheduling appointments and taking messages.
• Processes travel arrangements for the Director, as well as, other district professionals for conferences and trainings related to Advanced Academics
• Composes a variety of correspondence relating to Advanced Academics, including memos, letters, reports, and transmittals, ensuring grammatical and typography accuracy
• Compiles information for review by the Director of Advanced Academics & Guidance Services for various external agency requests
• Proofreads, revises, and edits documents as needed
• Makes appointments, schedules meetings, and assists with calendar management for the Director of Advanced Academics & Guidance Services
• Compiles, maintains and organizes a filing system for all reports, records and documents related to Advanced Academics & Guidance department
• Collaborates on a wide range of assignments, tasks, and projects requiring diverse and complex skills
• Answers and responds to incoming calls from district personnel, as well as, outside sources.  Must be able to take reliable messages and route to appropriate staff
• Schedules meetings for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment
• Organizes, makes all arrangements, and prepares materials for meetings
• Performs other job-related duties as assigned by the Director
• Maintains budget reports through the business information system
• Reconciles travel expenditures
• Performs routine bookkeeping tasks and maintains department budget records.  Prepares and processes department purchase requisitions and payment authorizations
• Orders and maintains inventory of office supplies and program equipment for the department
• Monitors and processes personnel time records including leave requests and reports and submit in accordance with district procedures
• Assists the Director of Advanced Academics & Guidance Services in the compilation of the budget and capital outlay process
• Reviews and proofreads all out-going correspondence for accuracy

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors:

• Ability to receive/convey information and/or instruction from internal/external customers through spoken expression
• Ability to manipulate tools/equipment/keyboards
• Ability to see detailed information, naturally or with correction
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
• Occasional light lifting and carrying (less than 15 pounds)
• May work prolonged or irregular hours; occasional district-wide travel
• Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

For assistance or more information, see our Jobs and Applications Page
or you may contact:
CCISD Human Resources - (361) 695-7250
Auxiliary Applicant Tracking / Applications
CCISDhr@ccisd.us
CCISD Human Resources
801 Leopard
Corpus Christi, Texas
(Please include the Job Posting Number with any correspondence.)

Salary: CLER/406: $20.40 minimum/hour (individual salary calculation is based on applicable experience)
See the CCISD Salary Schedule handbook for information regarding initial salary placement.

Days: 226