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Administrative/Executive Assistant I # 39192-1
8900 Venice Blvd., Culver City, CA 90232 (6 business days (5 in person, 1 remote))
1 month Contract
Requited details: Last 4 digit of SSN.
Pay Rate: $25/hr to $28/hr on W2
What We Do/Project
The Executive Assistant will provide support to the Executive Vice President, Head of HBO & Max Comedy Programming. You are the go-to person on the team — organized, detail-savvy, and solutions-oriented with a calm, can-do mindset that's always two steps ahead of what's needed next. You will maintain confidentiality and provide administrative support on many comedy projects.
Job Responsibilities / Typical Day in the Role
• Provide administrative support to executive, including managing busy calendars, rolling calls, coordinating travel, and preparing expense reports
• Track and organize creative material across shows in development, production, and post
• Interface across departments in a timely, professional manner for all needs
• Collaborate with other executives and assistant on team
Must Have Skills / Requirements
1) Calendar Management Experience
a. 1+ years; Outlook calendar preferred. (More if possible)
2) Rolling Calls/Phone Sheet management
a. 1+ years; Taking calls on behalf of Executive and connecting them to external partners. (More if possible)
3) Experience managing multiple projects or tasks within a fast-paced environment.
a. 1+ years. (More if possible)
4) Strong Communication Skills / Upholding Confidentiality
Nice to Have Skills / Preferred Requirements
1) Familiarity with key industry players and standards is a plus
Soft Skills:
1) Professional demeanor and strong communication skills
2) Exceptional multitasking abilities and attention to detail
3) Team player comfortable in fast-paced, high-volume settings
Technology Requirements:
1) Proficiency in Microsoft Outlook, Word, Concur, Adobe
Education / Certifications
1) BA/BS or equivalent work experience.
Interview Process / Next Steps
1) 1st round interview (30-min) Zoom meeting with current EA
2) TBD - 2nd round with Staff Member (15-30 min)
Additional Notes
• Sourcing in CA – Ivy Station.
• 6 business days (5 in person, 1 remote)
• Great learning opportunity for anyone interested in development
• Highly confidential and sensitive information on this desk supporting head of department. Must be able to be discrete and maintain confidentiality. Strong communicator/ problem solving skills.
8900 Venice Blvd., Culver City, CA 90232 (6 business days (5 in person, 1 remote))
1 month Contract
Requited details: Last 4 digit of SSN.
Pay Rate: $25/hr to $28/hr on W2
What We Do/Project
The Executive Assistant will provide support to the Executive Vice President, Head of HBO & Max Comedy Programming. You are the go-to person on the team — organized, detail-savvy, and solutions-oriented with a calm, can-do mindset that's always two steps ahead of what's needed next. You will maintain confidentiality and provide administrative support on many comedy projects.
Job Responsibilities / Typical Day in the Role
• Provide administrative support to executive, including managing busy calendars, rolling calls, coordinating travel, and preparing expense reports
• Track and organize creative material across shows in development, production, and post
• Interface across departments in a timely, professional manner for all needs
• Collaborate with other executives and assistant on team
Must Have Skills / Requirements
1) Calendar Management Experience
a. 1+ years; Outlook calendar preferred. (More if possible)
2) Rolling Calls/Phone Sheet management
a. 1+ years; Taking calls on behalf of Executive and connecting them to external partners. (More if possible)
3) Experience managing multiple projects or tasks within a fast-paced environment.
a. 1+ years. (More if possible)
4) Strong Communication Skills / Upholding Confidentiality
Nice to Have Skills / Preferred Requirements
1) Familiarity with key industry players and standards is a plus
Soft Skills:
1) Professional demeanor and strong communication skills
2) Exceptional multitasking abilities and attention to detail
3) Team player comfortable in fast-paced, high-volume settings
Technology Requirements:
1) Proficiency in Microsoft Outlook, Word, Concur, Adobe
Education / Certifications
1) BA/BS or equivalent work experience.
Interview Process / Next Steps
1) 1st round interview (30-min) Zoom meeting with current EA
2) TBD - 2nd round with Staff Member (15-30 min)
Additional Notes
• Sourcing in CA – Ivy Station.
• 6 business days (5 in person, 1 remote)
• Great learning opportunity for anyone interested in development
• Highly confidential and sensitive information on this desk supporting head of department. Must be able to be discrete and maintain confidentiality. Strong communicator/ problem solving skills.
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