Required

• Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
• Four (4) years of experience in general office administration, three (3) years of which shall have been at the administrative assistant II level or above.
  • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of or interest in issues affecting education.
• Knowledge of the functions of the school division, its operating procedures, and regulations.
• Strong analytical and organizational skills.
• Good judgment, initiative.
• Proficiency in business English, grammar, spelling, and punctuation.
• Proficiency in office technology.
• Excellent human relations skills and ability to establish and maintain successful cooperative working relationships with school-based and central office staff, as well as with clients outside of the organization.
• Ability to communicate effectively, both orally and in writing.

1. Plans, initiates, and manages administrative activities and procedures for an assistant superintendent; may also perform the same duties for a special assistant or other administrators.
2. Performs complex and responsible duties for the supervisor.
3. Responds to non-technical inquiries and administrative issues referred to by the Board of Supervisors, the School Board, state/county/local government officials, vendors, and the general public.
4. Screens all calls and visitors, answering questions and completing business involving established policy or routine matters without referring to supervisor.
5. Reviews all correspondence for supervisor, replying to those items not requiring supervisor's attention and routing matters requiring action by office directors or other senior staff members.
6. May sign supervisor's name to the correspondence of a routine nature, when requested.
7. Screens all correspondence prepared for supervisor's signature for clarity, completeness of reply, and grammatical and procedural correctness.
8. Maintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action.
9. Exercises exclusive control over supervisor's appointments with authority for commitment of time.
10. Coordinates and assists with logistics for meetings and conferences for the supervisor.
11. Attends meetings and conferences, develops material for use in official engagements and takes official minutes.
12. Oversees adherence to regulations and policies by subordinate administrative assistants in department or region schools.
13. Produces correspondence, reports, charts, presentations, and other materials using numerous data management techniques.
14. May coordinate the revision and submission of policies, regulations, and notices related to the department.
15. Makes travel arrangements.
16. Performs related duties as required or assigned.