Administrative Assistant – Littleton, CO, 80127

About the Role
Join our high-performing team as an Administrative Assistant supporting the Controller Vice President and leadership group at a leading defense and technology organization. This pivotal position offers diverse responsibilities, visibility with executive leadership, and opportunities to drive organizational efficiency in a collaborative, fast-paced environment. Ideal for candidates who thrive in dynamic settings and are passionate about delivering exceptional administrative support.

Responsibilities

- Provide comprehensive executive support, including managing correspondence, scheduling meetings, arranging travel, and preparing expense reports.
- Proactively coordinate executive calendars and resolve scheduling conflicts in collaboration with cross-functional administrative teams.
- Manage complex, multi-leg travel itineraries and troubleshoot travel-related issues.
- Oversee conference room bookings, including technology setup for VTC, Teams, and related IT.
- Maintain and order office supplies, coordinate shipments, and handle mail efficiently for the VP and team.
- Support the business rhythm by anticipating needs, prioritizing tasks, and addressing stakeholder inquiries promptly.
- Lead or participate in ad-hoc projects and initiatives to support departmental goals.
- Exercise discretion with confidential information and provide after-hours support as needed for critical business issues.

Required Skills and Experience

- Minimum 5 years of progressive administrative support experience for senior leadership/executives.
- Mastery of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams) with proven calendar management skills.
- Strong track record in travel arrangements and expense reporting.
- Proficient in operating standard office equipment and troubleshooting basic IT issues.
- Exceptional interpersonal, organizational, and communication skills.
- Demonstrated ability to independently problem-solve, prioritize, and multi-task in a high-pressure environment.
- Commitment to professionalism, confidentiality, and continuous self-improvement.

Preferred Skills

- Experience supporting executives at RMS or Lockheed Martin.
- Advanced knowledge of corporate travel management systems.
- Familiarity with government or defense industry protocols.

Benefits

- Exposure to executive leadership and high-impact projects.
- Opportunities for professional development and skill advancement.
- Dynamic, team-oriented work environment.
- Competitive compensation and benefits package.
- Flexible work arrangements and support for work-life balance.

How to Apply

Ready to leverage your expertise in administrative support and make a difference in a leading technology organization? Submit your resume and cover letter today, highlighting your relevant experience and achievements.