Position Type: Secretarial/Clerical/Administrative Assistant II/SpecialistDate Posted: 7/20/2026Location: Central OfficeDate Available: 08/10/2026 Closing Date: 08/20/2026-until filled Senior Specialist: Equity & Multilingual Education (EME) Department
Description: Organize, schedule, and perform office functions for the Department; assist Director with department and program tasks; produce and coordinate District communications.
Essential Functions:
- Manage, assist, and/or support District and special programming lotteries, including but not limited to planning, communications, marketing/advertising, and lottery processes.
- Assist with program tasks related to English Learners, Dual Language program students, and World Language students including, but not limited to: the identification and documentation of services in data systems; parent notification/communication; and annual assessment reporting related.
- Assist with program tasks related to students identified as homeless including but limited to: identification and documentation of services in data systems; communication with parents/families; communications with schools and other central offices/departments to ensure the identification, enrollment, and transportation.
- Assist with the coordination of family and community engagement and outreach, including but not limited to planning, communications, logistics, staff, etc.
- Provide oral interpretation and/or written translation for the Department and other Central Office Departments, as well as District communications; assist with the management of districtwide interpretation services and expenses.
- Manage, update, audit/review, and create content for the Department and District website, social media, and communication systems.
Skills, Knowledge, and Capacities:
- Organize, coordinate, and schedule as related to the administration of department programs and operations.
- Prioritize and effectively carry out duties and assignments to ensure efficiency and meet deadlines.
- Perform a multitude of clerical tasks that require comprehensive knowledge of school systems and frequent use of independent judgment.
- Act as receptionist for the Department by answering phone calls, greeting visitors, and arranging meetings.
- Communicate in a clear, effective, and kind manner while handling routine, sensitive, and/or confidential matters.
- Serve as administrative assistant to Department leaders.
- Serve as contact person and resource to staff, parents/families, students, and the greater community.
- Input and maintain information/data into data information systems.
- Compile and organize data/information needed for Department reports and presentations
- Assist with District, State, and Federal reporting required by the Department for programming and finance/grants.
- Handle routine correspondence independently.
- Maintain confidentiality.
- Create and process orders for materials, services, etc. in the financial data system; ensure delivery of materials and services ordered; adhere to Finance Office processes and timelines.
- Attend meetings and professional development as required.
Minimum Qualifications:
- High School diploma minimum; some college or Bachelors preferred
- 2-3 yrs administrative assistant experience preferred
- Must be bilingual English-Spanish
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Windham Public Schools
WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.