Qualifications

MINIMUM QUALIFICATIONS:

• High School diploma or equivalent.
• One (1) year of secretarial experience or two (2) years of post-secondary secretarial training.
• Experience managing business/department functions.

PREFERRED QUALIFICATIONS:

• Associate’s degree from an accredited institution.
• Three (3) years of secretarial experience or two (2) years of post-secondary secretarial training.

Relevant work experience or education may be substituted to satisfy minimum qualifications.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Clear and concise oral and written communication skills; organizational and management skills; interpersonal skills.
• Knowledge of general policies and procedures for the functional area of assignment.
• Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention.
• Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications.
• Ability to professionally and effectively respond to customer needs and requests for service or assistance.
• Ability to sit in one position performing routine tasks and viewing computer screens or other monitoring devices for prolonged periods of time.
• Ability to work independently with little supervision.

Revised: 07/14/23

Responsibilities

• Take and transcribe dictation of various types, including correspondence, minutes of meetings, reports, notices, and recommendations.
• Use available technology to gather, organize, and compile data into usable forms.
• Maintain a regular or electronic filing system as instructed.
• Order and maintain supplies as needed.
• Place, receive, route, and record calls using recognized telephone etiquette.
• Perform bookkeeping and budgeting tasks associated with the position.
• Schedule appointments, conferences, and meetings and keep appointment calendars for staff.
• Confer with the administrator in carrying out the day-to-day operations necessary to the smooth functioning of the District.
• Disseminate District memoranda outlining and explaining administrative policies and procedures; answer related internal and external questions within authority.
• Perform Medicaid administrative claims reimbursable activities as directed in accordance with Chapter 3 of the federally approved School District Administrative Claiming (SDAC) Guide.

Revised: 07/14/23

Additional Job Information

S02, $16.43, 8 hours, 216 days. Compensation may increase based upon relevant education and experience.