Niles Community Schools

Personnel & Curriculum Administrative Assistant

8/28/26

Full-time position for the 26-27 school year 

Reports to: Assistant Superintendent and Director of Non-Certified Staff

Niles Community Schools is looking for a dynamic Personnel & Curriculum Instructional Assistant. Highly effective communication skills and professionalism are required for daily interaction with a diverse workforce, student population, building administration, and community.

Qualifications: 

• Ability to work in a fast-paced environment
• Strong organizational skills with the ability to multitask
• Excellent time management skills and the ability to prioritize work
• Takes initiative, independently identifies solutions, and takes appropriate action to support 
• Proficiency in Google Suite and Microsoft Office
• Flexible and willing to change directions quickly
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills

Preferred Qualifications:

• Proven experience as an Administrative Assistant
• Successful school experience

Performance Responsibilities:

• Schedule interviews and conduct tests when appropriate
• Assist with employee email account set-up, maintain acceptable use policy, and assign accounts and key card access
• Create new hire, resignation, and retirement letters and prepare certified mail
• Run background checks via Michigan State Police ICHAT system and Indiana Court System
• Set up and monitor SafeSchools safety training modules 
• Perform recordkeeping tasks associated with personnel and curriculum funds 
• Provide employment verifications for present and former employees 
• Create and maintain staff IDs for all Niles employees
• Execute clerical tasks for supervisors
• Maintain and distribute Curriculum inventory 
• Manage service awards during School Family Week
• Maintain and update district website and social media pages
• Manage and assist with Kinder registration, including the use of the Student Information System
• Manage employee contracts through Records
• Maintain and update several employee Google spreadsheets
• Coordinate the scheduling of professional development 
• Manage SCHECH professional development documentation for certified staff
• Handle conference registrations, as well as travel and lodging accommodations for staff
• Monitor and distribute incoming calls, faxes, mail, and email
• Operate standard office equipment
• Order and maintain supplies for the Curriculum and Personnel departments
• Monitor and electronically file evaluations
• Maintain employee physical and electronic files
• Monitor and maintain safety and security access for doors
• Assist with daily management and operations of curriculum/personell office, including screening visitors, phone calls, and mail
• Operate standard office equipment
• Order and maintain supplies for curriculum and Personnel departments
• Maintain multiple calendars
• Purge files as needed
• Assist Human Resources in onboarding process
• Other duties as directed by Assistant Superintendent, Director of Personnel and/or Superintendent of Schools. 

Prospective employees will receive consideration without discrimination on the basis of race, color, national origin, sex (including sexual orientation or gender identity), disability, age (except as authorized by law), religion, military status, ancestry, or genetic information (collectively, "Protected Classes") in its educational programs or activities. The Niles Community Schools Board of Education complies with all federal and state laws and regulations prohibiting discrimination.  Inquiries regarding compliance with Title VI of the Civil Rights Act of 1964 (race, color, or national origin), Title IX of the Education Amendments of 1972 (gender) or compliance with Section 504 of the Rehabilitation Act of 1973 (disability) may be directed to the Director of Personnel, compliance.officer@nilesschools or 269.683.6662; all at 1Tyler Street, Niles, MI  49120.