About Us:

Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Join Opensity Solutions' legal operations team where your attention to detail and analytical skills will play a critical role in protecting the integrity of client relationships and ensuring compliance with professional responsibility standards. As a Conflicts Administrative Assistant, you will serve as a key member of the conflicts team, supporting new business intake, conflict-of-interest reviews, and confidential data management for a fast-paced law firm environment. This is an excellent opportunity for a highly organized professional who enjoys working with complex information, collaborating with legal professionals, and building a career within the legal services industry.

Responsibilities

• Review and initial screen of new business intake forms and lateral candidate questionnaires to ensure completeness and accuracy, requesting missing information as needed.

• Maintain and update the Client Terms database, Confidential Client List, and Lateral Candidate Tracker; perform data clean-up and close projects.

• Manage the Ethical Wall and Conflict Alert Notice systems to ensure compliance with professional conduct rules.

• Respond to standard departmental email inquiries, escalate issues, and assist with filing and record-keeping.

• Conduct conflict-of-interest searches using the firm’s conflict database systems.

• Analyze search results and generate reports identifying potential conflicts for attorney review.

• Communicate conflict check results clearly and promptly to attorneys and staff.

• Provide general administrative support and assist with additional duties as requested.

Requirements

• Bachelor’s degree preferred; law firm experience preferred.

• Proficiency in Microsoft Word and Excel; experience with legal or financial systems (e.g., Aderant, Intapp Terms) is beneficial.

• Strong verbal and written communication, exceptional organizational skills, attention to detail, ability to multitask, and discretion in handling confidential information.

• Ability to work independently and as part of a team, follow instructions, and work overtime when needed

• Excellent organizational skills with exceptional attention to detail.

The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. This position has a shift of Monday-Friday 8am-5pm AZT.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

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Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients. 

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation. 

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation. 

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.