Job Summary: Administrative Assistant – Joint Affordability War Room

About the Role
Join a mission-driven team as an Administrative Assistant supporting senior leadership within the Joint Affordability War Room (AWR) in Crystal City, Arlington, VA. Play a critical role in fostering collaboration among top defense industry partners, including F-35 Joint Program Office, Pratt & Whitney, and Lockheed Martin. This position offers a dynamic work environment, professional growth, and the chance to make a direct impact in a high-visibility, cross-functional setting.

Responsibilities

- Provide comprehensive administrative support to the Senior Manager and AWR team
- Manage complex, multi-disciplinary schedules and rapidly communicate changes using Microsoft Outlook
- Coordinate office activities, conference room bookings, and visitation schedules across multiple organizations
- Anticipate and coordinate near-term and long-term staff actions with the Program Manager
- Organize and support front office and staff meetings, including agenda preparation, minute-taking, and action item tracking
- Arrange domestic and international travel, prepare travel expense reports, and manage related documentation
- Operate and maintain multiple audiovisual and telecom devices within the facility
- Interface efficiently with internal and external teams, including diverse stakeholders from various companies and US Services

Required Skills and Experience

- 15 years’ experience as an Administrative Assistant
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong background in calendar and schedule management, email coordination, and travel planning
- Experience in expense reporting and documentation
- Eligible to obtain a DoD Security Clearance
- Excellent verbal and written communication skills
- Self-motivated, detail-oriented, and a quick learner

Preferred Skills

- Advanced user proficiency in Microsoft Outlook and Office applications
- Demonstrated leadership in office administration and information distribution
- Ability to manage travel-related risks and propose alternative solutions
- Evidence of effective teamwork in diverse, cross-cultural environments
- Strong organizational and planning abilities
- Experience interfacing with domestic and international customers

Benefits

- Opportunity to work in a high-profile, collaborative government/industry environment
- Direct exposure to senior management and cross-functional teams
- Ongoing professional development and career advancement
- Centrally located, modern workspace in Crystal City, Arlington, VA

How to Apply
Interested candidates are encouraged to submit a detailed resume outlining relevant experience and qualifications. Apply today to become a valued member of the Joint Affordability War Room team and advance your career in a fast-paced, impactful setting.