Job Posting End Date:

August 31, 2026

Department:

PUBLIC WORKS

Compensation Grade:

G17

Compensation Range & Starting Salary:

Pay Range: G17 - $38,792.00 - $60,465.60
Starting salary – Starting salary may be negotiable based on qualifications.

Job Exempt (If No, Position is eligible for overtime):

No

Scheduled Weekly Hours:

40

About Us:

Recognized as one of America’s Best-In-State Employers for 2024, the City of Virginia Beach is proud to offer a diverse and dynamic work environment. Our workforce plays a crucial role in delivering exceptional government services to both our citizens and fellow City employees. Apply now to join an organization where you truly make a difference.

Job Duties and Preferred Qualifications:

The City of Virginia Beach is seeking an organized, detail oriented Administrative Assistant to provide administrative support for the Flood Protection Plan and related activities. This position will work closely with management, engineering staff, and other City personnel to coordinate meetings, maintain documentation, prepare correspondence, and support the administrative needs of the team.

Administrative Assistant (Flood Protection Plan)

• Will be required to record and/or transcribe meeting minutes involving engineering terminology and

• Have the ability to travel to various sites to transcribe meeting minutes

• Coordinate and schedule meetings rooms for supervisors as well as other staff via Outlook

• Establish and maintain cross-referenced electronic files

• Assist with the forwarding and uploading of Freedom of Information Act (FOIA) information

• Screen visitors, answer telephone calls from multi-line set and transfer to appropriate parties and perform other duties requiring skills, knowledge and physical requirements as demanded by the duties described

• Must provide support to middle managers; format and track RFP documents; prepare Agenda Booklets and process Agenda items as well as Council Packages. Format and edit various correspondence according to the City’s Correspondence Standards

• Proficient in completing mail merge via Word and Excel; Sort and distribute mail and have basic knowledge of SharePoint

• Operate standard office machinery

• Be a self-starter and able to work with minimum supervision

• Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described, Individual assignments will be determined by the supervisor based on then current workloads and department needs.

The ideal candidate should process:

• Experience working directly with senior-level leadership, executives, elected officials, and/or other high-level stakeholders.

Additional requirements:
• DMV Transcript: No
• CDL: Yes/No
• Drug & Alcohol Clearinghouse: No
• CPS Check: No
• Physical: No
• Respirator: No
• Psychological Screening: No
• Polygraph: No
• At Will: No

Minimum Requirements:

Minimum Qualifications: High school or GED plus three (3) years’ experience in fields providing the required knowledge, skills, and abilities and associated with such positions as clerk typist or office assistant. Passing score on a typing test may be required. Special Requirements: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Skills:

Working Conditions:

Per HR Policy 6.19, Americans with Disabilities, the City follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The City shall not discriminate on the basis of disability in its hiring and employment practices. The City shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the City’s business. 

The Working Conditions Summary is intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of the position in the noted job profile.  Please copy and paste the URL below into your web browser to view the Working Conditions Summary for this position.

https://workingcondition-summary-prod.s3.amazonaws.com/B.004057.3.pdf

Official Job Descriptions:

To browse official job descriptions, please access this link - https://virginiabeach.gov/careers/job-descriptions-pay-plans?search=&group=E

VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.

Equal Employment Opportunity (EEO) Statement: The City of Virginia Beach is an equal opportunity employer and is committed to providing a diverse and inclusive work environment. We do not discriminate against any applicant or employee on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status as defined by applicable law.