Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our executive team! In this role, you will provide comprehensive administrative support to the CEO, ensuring smooth daily operations and facilitating efficient project execution. This is not a typical assistant role. This role goes beyond a traditional administrative position. You’ll work directly with the owner, supporting day to day operations across multiple locations and helping keep priorities aligned and moving forward.

What You’ll Do

You will be the force that keeps everything moving forward.

• Own the owner’s calendar, priorities, and communication.
• Anticipate problems and solve them before they happen
• Coordinate across multiple businesses, teams, and priorities
• Track projects, follow ups, and execution relentlessly
• Communicate with customers, vendors, and team members clearly and professionally
• Help filter decisions and keep focus on what actually matters

How You Need to Think

• You pick up quickly on how decisions are made, priorities are set, and what actually matters vs. noise
• You don’t wait for instructions you read situations and act accordingly
• You simplify, not complicate
• You protect time, focus, and momentum

Mentality

• Extreme ownership, hold yourself and others accountable
• Fast paced and adaptable, you don’t freeze under pressure
• Direct and honest, no fluff, no miscommunication
• High standards, you care about doing things right, not just done
• Loyal and dependable, the person people trust to get it handled

Core Skills

• Active listening - you don’t just hear, you understand and execute
• Software proficiency - Calendar, CRM's
• AI capable / familiar - comfortable using AI tools to move faster and smarter
• Highly computer savvy – you can navigate systems, dashboards, and interfaces quickly without hand holding
• Strong written and verbal communication
• Ability to organize, prioritize, and execute at a high level

Who This Is NOT For

• Someone who needs constant direction
• Someone who avoids responsibility or hard conversations
• Someone who gets overwhelmed easily
• Someone who says “that’s not my job”

What You Get

• Direct access to a business owner operating at a high level
• Real responsibility not busy work
• Opportunity to grow into operations or leadership
• Competitive pay based on performance
• A role where your impact is felt daily

This is a high trust, high responsibility role.
You are not here to “assist”, you are here to help run the machine.