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Administration - Executive Administrative Assistant 120-1001

Community Care
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Tulsa, OK, USA
Sep 01, 2026
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JOB SUMMARY: Responsible for providing assistance to Executive Level Officer(s) on all scheduling, travel arrangements, meeting preparation, report compilations and special projects. Provides administrative support including all private correspondence and maintaining confidential files and records for Executive Level Officer(s).   KEY RESPONSIBILITIES: Schedules, coordinates and organizes various meetings for Executive Level Officer(s). Transcribes and prepares correspondence, memorandums, reports, meeting minutes and audiovisual presentations using Microsoft Word, and graphics software/equipment. Organizes, compiles, distributes, and maintains various types of confidential information, materials, and reports required for management review. Receives, screens and telephone calls contact for Executive Level Officer(s) as necessary. Coordinates all travel arrangements for company personnel. Performs other duties including maintaining department office supplies; training, relief for main switchboard; assisting various committees in planning and organizing employee activities; and maintaining and distributing materials. Communication and interpersonal skills need to represent CommunityCare’s brand and image. Performs other duties as required.   QUALIFICATIONS: Proficiency in the use of personal computers, Microsoft Office, especially Word, graphics and scheduling software. Must have excellent oral and written communication skills including ability to keep accurate minutes of meetings. Ability to establish and maintain effective working relationship with individuals at all levels of the company, including outside executives or disgruntled customers. Successful completion of Health Care Sanctions background check. Successful completion of Department of Insurance background check. Ability to converse and write fluently in English.   EDUCATION/EXPERIENCE: High School diploma required. College degree or equivalent experience preferred. Minimum five years related clerical/office administration experience with at least 4 years working for Executive Level Officer individual preferred. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Ability to interact with multiple levels of management with professionalism and discretion while maintaining confidentiality. Project management skills preferred.
About Community Care
Community Care is hiring a Receptionist/ Administrative Assistant to join our team. This rewarding opportunity is perfect for someone who enjoys team collaboration and being part of a mission driven organization. Community Care’s mission is to help elderly individuals and adults with physical and intellectual disabilities continue to live as independently as possible in the community. This full-time opportunity offers a weekday schedule. It is based at our Bishops Woods site. Receptionist/Administrative Assistant Job Responsibilities: Provides clerical support, including word processing, data entry, answering phone calls, taking minutes/notes, processing mail, generating reports, photocopying, faxing, filing, scheduling appointments, making travel arrangements and greeting visitors. Tracks and maintains an adequate supply of forms and supplies; manages office equipment, including maintenance and repairs. Coordinates meetings and assists with meeting preparations and set up. Maintains meeting room calendars. Receptionist/ Administrative Assistant Job Requirements: Education: High School Diploma or GED is required. Experience: A minimum of 2 years of administrative support experience with at least one year in health care, social service or insurance setting. License: WI Drivers License Receptionist/ Administrative Assistant Job Schedule: · Monday to Friday, 40 hours a week · 8:00AM – 4:30PM About Community Care Community Care is a local nonprofit with more than 40 years of experience helping older adults and adults with disabilities live as independently as possible within the community. We coordinate and deliver a full range of supportive services that help more than 13,000 Wisconsin residents live safely, confidently, and with dignity. We are Wisconsin-based with local offices supporting each of the 15 counties we serve. Our dedicated team works with members to develop care plans to meet their health and social needs Together with our community partners, we’re committed to providing compassionate, personalized care that empowers members to live a healthy and independent lifestyle. Compensation and Benefits: Our employees make a real difference in people’s lives every day. That is why we are proud to offer a compensation package that includes: · Generous, paid time off · Competitive pay and benefits (health, dental, vision, etc.) · Flexible benefits plan · Employee referral program · Coworkers care program · Retirement plan with employer contribution · Employee Assistance Program
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