Administrative Assistant I - District Office Receptionist

Description:  The Administrative Assistant is responsible to assist administration in maintaining the efficient and professional operation of the office and performing a variety of clerical tasks under the direction and supervision of building or district administration of the Seaford School District.

Qualifications:

• Minimum high school diploma with documented business and/or secretarial course work beyond high school level; college degree preferred
• Proficiency in clerical skills including typing and record keeping
• Knowledge of and experience with technology; Microsoft programs preferred
• Ability to communicate and relate to the public in a professional, courteous and efficient manner including proper telephone etiquette skills
• Established record of good attendance and performance
• Previous school-level experience preferred
• Develop and maintain effective and cooperative working relationships
• Work confidentially
• Complete work amid constant interruptions
• Comply with schedules and meet deadlines

Performance Responsibilities:

• Acts as the receptionist to the office and school visitors and answers a variety of questions for the public in a courteous manner
• Distributes mail and packages upon arrival
• Maintains orderly mailroom and main office areas
• Greets visitors and issues passes/id badges when appropriate
• Maintains office machines (copier, fax, printer, etc.) monitors and orders supplies for these devices and maintains service records
• Keeps form bank stocked and clearly labeled
• Maintains office machines (copier, fax, printer, etc.) monitors and orders supplies for these devices and maintains service records
• Is knowledgeable of the district's phone and email to be able to assist staff members and troubleshoot issues
• Manages the printing and distribution of report cards
• Performs other duties as assigned

Physical and Mental Demands, Work Hazards

 Works in standard office and school building environments.

TEMPORARY POSITION:         No
            Note:    All temporary positions will end on June 30th.
 
NUMBER OF MONTHS/DAYS:  12 Month 261 Days
Note:  Months/days will be pro-rated to start date.
 
FULL TIME OR PART TIME:     Full Time
 
ELIGIBLE FOR "STATE SHARE" OF BENEFITS:         Yes
 
PENSION ELIGIBLE POSITION:  Yes
 
NOTE:  A minimum of a high school diploma or GED is required for all employees of the Seaford School District.
 
APPLICATION PROCEDURE:  Interested and qualified candidates should complete an online application. 
 
NOTE:  Currently employed staff members interested and certified/licensed in this position will be given first consideration and should remit a staff transfer request on the Seaford School District website www.seafordbluejays.org no later than the application closing date referenced above. 
 
SPECIAL CONDITIONS OF EMPLOYMENT:  All new state employees will be required to participate in the State of Delaware's Direct Deposit system.  With direct deposit, wage and salary payments are deposited in the employee's bank account via electronic funds transfer.

Standard Requirements:

• Favorable Criminal Background Check and Child Protection Registry Check for the candidate who is offered employment
• Tuberculin Test
• Mandatory Direct Deposit of paycheck
   
  The State of Delaware has initiated a lag pay policy which means that new employees will receive the first paycheck at the end of the second pay period of work. 
   
  The Seaford School District reserves the right to extend or shorten the application and/or interview period, to fill or not fill a position,  to modify the job requirements within one's primary area of certification, and to reject any or all applications for just cause.
   
  The State of Delaware does not discriminate against qualified persons with disabilities in its programs or services.  Persons with disabilities are encouraged to contact the Human Resource and Public Information Office, at (302) 629-4587, as soon as possible to request an auxiliary aid or service.
   
  The Seaford School District is an Equal Opportunity Employer and does not discriminate or deny services on the basis of race, color, national origin, sex, disability, or age in its programs and activities. Inquiries should be directed to: Director of Personnel, 390 North Market Street Ext., Seaford, DE 19973.  Phone: (302) 629-4587.
  
  DISCLAIMER: If there is any conflict in interpretation between this posting and information from the Delaware Department of Education, the Delaware Department of Education prevails.
   
   
  JLC:tac
   
  Grade Configurations:
  West Seaford Elementary School - Kindergarten through Grade 2
  Blades Elementary School - Kindergarten through Grade 2
  Central Elementary School - Grade 3 through Grade 5
  Frederick Douglass Elementary School - Grade 3 through Grade 5
  Seaford Middle School - Grade 6 through Grade 8
  Seaford High School - Grade 9 through Grade 12