Reports to: Building Administrator
Qualifications:

• High School diploma.
• CPR / AED Certification (provided by District)
• First Aid Certification (provided by District)
• Appropriate clerical work experience (preferably in a school setting).
• Detail orientated individual with good oral and written communication skills.
• Competent in the use of office machines and computer applications and programs.
• Knowledge of Word and Excel and current Student Services Systems.
• Good communication skills with students / parents / staff.
• Must be a team player that is patient and accommodating.

 
Abilities, Skills, and Knowledge Desired:

• The main job goal is to timely and accurately process work while assisting office staff, administration, students and parents/families.
• This position requires a positive and pleasant role model to greet others.

 
Responsibilities: 

• Greet visitors � help any person/parent/contractor/visitor when they are in the building/office. Verify and check into Raptor and print badge.
• Verifying students entering and leaving the building � enter into Skyward.
• Verifying visitors entering the building.
• Answer and transfer/handle incoming phone calls (conference schedules, Skyward, pick up/drop off, etc.).
• Retrieve attendance off attendance line and enter into Skyward
• Maintain electronic "Student Daily Changes Log" � sort and print out "pink slips" at end of the day for dismissal. Follow up with teachers on attendance with students.
• Call to verify attendance with parent to follow up on safety of child.
• Set up subs through AESOP � be sure all classrooms have a teacher and/or sub
• Get sub folders/keys/name tags out for subs each morning.
• Maintain sub information and send payroll information when needed to Business Office.
• Get Aide sub sheet signed daily by administrator.
• Assists with attendance issues, sub issues, teacher issues, and food service issues.
• Assists with discipline issues � radio for administrator/special ed. Supervise and calm until assistance arrives.
• Help teachers with any requests or questions they may have.
• Assist/supervise students in the office whether it is indoor recess, copies, supplies, etc.
• Contact Maintenance for building/classroom/student issues (vomit, accidents, blood, door issues, jammed lockers, etc.)
• Assists with Discipline issues, entering information into Skyward and/or Alpine
• Enter new students into a schedule.  
• Prepare cum folders for new students throughout the year and new Kindergartners in the fall.
• Maintain all cum folders in the school office.
• A/B schedule updates, prints, and email
• Maintain calendar of events
• Maintain all legal District and Community postings
• Enter behavior data into system
• Enter suspension information into Skyward and Alpine
• Mentor students on needed basis
• Assist with nine fire drills per year.
• Assist with all drills (lock down, relocation, etc.).
• Disperse cumulative folders in the summer/fall should they be changing schools (going to middle, transferring in-district or out-of-district, etc.).
• Create/Edit all correspondence to parents, including Newsletters.
• Troubleshoot problems throughout the building with printers, classroom and office equipment, etc.
• Help PTO members with any needs (lists, emails, flyers, etc.).
• Assist Building Administrator with any needs.
• Schedule appointments for Principal, as requested.
• Take care of Principal's mail and signature folders, as needed.
• File for Principal when requested.
• Mailings, as requested.
• Update family requests in Skyward throughout the school year.
• Attend monthly Skyward meetings, Administrative Assistant Meetings or any other meetings that are requested.
• Keep the school supplies stocked for all school needs.
• Acts as "accounts receivable" for registration fees by sending invoices for those not paid.
• Create purchase orders and check in items throughout the year.
• Field trip permission slips, inventory money from teachers, write check, etc.
• Count money for field trips.
• Collect money for supplies.
• Maintain accounts and deposits.
• Work with the Photographers to set up Memory Books.
• Set up forms for the school year as needed (phone lists, bus/pledge/handbooks, etc.)
• Count and distributes flyers approved by the District
• All laminating needs for the building.
• Send 4K placement letter to parents (HES Administrative Assistant)
• Send teachers information
• Create all classroom/building purchase orders and check in items as they come in.
• Keep track of teacher budgets on spreadsheet.
• Set up forms for the new school year including, class rosters, staff lists, etc.
• Assist with Summer School � taking money, answering questions, etc.
• Work with District Office to enroll new students into Skyward and disperse paperwork as needed.
• Assist parents with any registration needs (computer, payment, etc.)
• Assist parents with any demographic issues, concerns or computer questions.
• Reorganize office, workroom, lounge and supplies.
• Staggered start spreadsheet and mail out letters.
• Skyward scheduling for all students into homerooms and specials. Check and recheck.
• Order paper for paper room in summer and mid-year, keep room stocked.
• Mandatory CPR/AED training when required
• Mandatory First Aid training when required
• Any other tasks that may be asked by the Administration or Board of Education.

 
Provides backup assistant to elementary school health aide:

• Fill in for the Health aide during the Health aide's lunch break.
• Provide medical services for students, including but not limited to: first aid, feeding tubes and dressing changes.  Provides support to district nurse as needed.
• Responsible for student medication administration including emergency medications via all routes.
• Responsible for maintaining student records such as documenting office visits and medication administration.
• Attends health meetings and annual trainings/in-services including but not limited to medication administration training, task training, first aid and CPR

Knowledge, Skills and Abilities:

• Knowledge of communicable diseases and procedures; diabetic, seizure, and other emergency procedures; blood borne pathogens; and universal precautions preferred (training will be provided by district nurse)
• Comfortable with providing medical assistance, i.e., dispensing medication, providing first aid, etc.

Requirements:

• Mandatory CPR/AED Training as required.
• Mandatory First Aid Training as required.

 
Performance Evaluation:  Building Administrator annually
Employment:  Twelve month

Pay- $39,249/Year