Position Summary
This position is responsible for assisting the Director and staff in promoting the campus and community and coordinating media accessibility to University Relations and Highlands. The position manages and coordinates the office, taking into account its diversified activities and problems. This position is represented by a labor union and is subject to the terms and conditions of the Collective Bargaining Agreement upon successful completion of probationary period.

Duties And Responsibilities
Manage the office budget along with all related paperwork; Monitor effectiveness of programs or services; Coordinate and collaborate with other departments and units; Inform supervisor of status of respective operations; Coordinate and participate in secretarial/clerical/office support activities in a department /campus; Maintain department files and records; Complete word processing assignments (newsletter, student/staff announcements, bullet/s, calendar/s and other written materials); Coordinate or perform mail distribution; May interview and recommend hire, train, and distribute/evaluate work assignments assigned to full or part time employees; Provide administrative/secretarial assistance for designated administrator (Director or Assistant Director) with regard to daily operations; Function as office manager; Coordinate facility usage (external and internal), departmental maintenance; Maintain data files (computer and hard copy); Greet visitors; Answer telephone and provide assistance as appropriate; Maintain and balance budget accounts including purchase orders, requisitions, budget amendments and reimbursements; Maintain activity accounts pursuant to University or other required guidelines; Review and prepare for approval of all purchase orders; Maintain department supply inventory; Maintain petty cash funds; Work closely with and represent the director and staff of University Relations in the operation of diversified duties and deadlines specific to the office; Copy editing of publications, news releases and recruiting materials produce by the office, such as brochures and reports; Work closely with the President’s Office to assist with special events, Board of Regents meeting requirements and needs as they arise; Research a wide variety of subjects for specific projects including marketing, advertising, and printing; Coordinate campus department’s printing needs and vendors; Assist the director with the execution and maintenance of all public records requests Perform other job-related duties as assigned; Maintain regular attendance.

Physical Demands
Sitting: Frequently Standing: Occasionally Walking: Occasionally Bending: Occasionally Squatting: Occasionally Climbing: Occasionally Kneeling: Occasionally Lifting up to 50 pounds: Occasionally Repetitive hand motion Prolonged use of computer

Preferred Qualifications
Experience working with SCT Banner. Previous higher education experience.