HIGH SCHOOL FINANCIAL SECRETARY

JOB TITLE: HIGH SCHOOL FINANCIAL SECRETARY 

REPORTS TO AND EVALUATED BY: BUILDING ADMINISTRATOR (1) and District Business Manager (2)

FLSA Status: Non-Exempt

PAY: $20.60-$31.13 DOE

REQUIRED START DATE: Due to the immediate operational needs of the High School Finance Office, the selected candidate must be available to begin work no later than September 1, 2026. Earlier availability is welcomed. Applicants who are unable to meet this required start date may not be considered for the position.

APPLICATION DEADLINE: August 23, 2026

POSITION PURPOSE: The High School Financial Secretary is responsible for managing the day-to-day financial operations of the high school, including student activity accounts, fee collection, deposits, purchasing, accounts payable, financial recordkeeping, reconciliations, and reporting.

This position manages a high volume of financial activity across numerous school, student, athletic, club, and activity accounts and serves as a key financial resource for administrators, staff, coaches, advisors, students, and the District Business Office.

The successful candidate must demonstrate a high level of accuracy, organization, confidentiality, accountability, and attention to detail and be able to independently manage multiple accounts, deadlines, and financial transactions in accordance with district procedures and applicable accounting requirements.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

EDUCATION: High School diploma-preference may be given to applicants with experience and/or college education. 

LANGUAGE SKILLS: Knowledge of business English, spelling, and punctuation. 

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Experience with bookkeeping/budget procedures is needed. 

REASONING ABILITY: Ability to carry out instructions. 

OTHER SKILLS AND ABILITIES: Ability to demonstrate a high degree of competence in typing and experience with digital platforms. Must be technologically proficient and able to learn and effectively use district software systems and office technology. Basic knowledge of Microsoft Excel, including data entry, spreadsheets, and simple formulas, is required. Ability to relate to patrons and students tactfully and to work harmoniously with other district employees. Maintain strict confidentiality of staff and student personal information. Possess good organizational abilities and skills. 

PERFORMANCE RESPONSIBILITIES: 

1. Receives and accounts for all cash flow (such as student fees, sports fees, fines, etc.) through the school, including bank deposits and account reconciliation. Maintains records for state sales tax. 

2. Maintains business books in a manner approved by the school district's auditing firm and prepares books for annual audit. 

3. Writes checks for bills authorized by the building administrator. 

4. Maintains and processes records for purchase orders for all district purchases through the high school. 

5. Maintains inventory and receipts of goods. 

6. Coordinates and cooperates with the high school principal and school district clerk regarding high school fiscal operations. 

7. Posts and files all transactions to the accounting program. Generates monthly reports and balances checking account. 

8. Maintains accurate enrollment records for various reports in a timely manner. 

9. Handles student information and records in a responsible and confidential manner. 

10. Assists administrator in other such duties as time allows or as assigned. 

TERMS OF EMPLOYMENT: This position is a 1,680-hour position and follows the district-approved work calendar. The schedule is designed to provide time off during the month of July, except as otherwise required for training, start-of-year preparation, or district needs.

This position shall be considered in all respects "employment at will." The terms and descriptions set forth in this job description shall not create a property right in the employee and such are set forth only to advise the employee of when and what type of services will be required by the District so long as employment continues.

An employee working in this position shall at all times be subject to the direction of the person to whom said employee has primary responsibility or said person's designee(s) and at all times shall be subject to the rules, regulations and policies of the District as promulgated by the Board of Trustees. Each employee shall be held responsible for having knowledge of said school district rules, regulations, and policies which have been reduced to writing and made available to the employee at the building administrator's office and the district-wide administration office.