POSITION(S): Student Services Secretary III (Special Education)

Site(s): Student Services

REQUIREMENTS:

• Graduation from high school or its equivalent
• Two or more years of previous clerical or secretarial work
• See Job Description for additional information

WORK DAYS: 10.5 months (230 days) -  230 Day Work Year Calendar

Monday - Friday, 8 hours/day, 8:00 a.m. - 4:30 p.m.

SALARY: Range 22, salary placement from $22.75 to $29.09 hourly 

Salary prorated based on start date and prior experience.

• Classified Salary Schedule

HEALTH BENEFITS: •Classified Health Plans & Rates

PROCEDURE FOR APPLICATIONS:

• All interested current employees may apply as an internal applicant and include a 50 wpm net typing certificate (on-line certificates are not accepted)

• All interested outside applicants may apply as an external applicant and include the following:  cover letter, resume, one (1) letter of recommendation, and a 50 wpm net typing certificate (on-line certificates are not accepted)

APPLICATION DEADLINE: Applications must be submitted ON OR BEFORE WEDNESDAY, AUGUST 26, 2026 AT 4:30 P.M.

The provisions of this Notice of Vacancy do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice.

The Lucia Mar Unified School District prohibits unlawful discrimination, intimidation, harassment (including sex-based harassment) or bullying based on a person's actual or perceived race; color; ancestry; nationality; national origin; immigration status; ethnic group identification; ethnicity; age; religion; pregnancy, childbirth, termination of pregnancy, or lactation, including related medical conditions and recovery;  parental, family, or marital status; reproductive health decision making;  physical or mental disability; medical condition; sex; sex stereotypes; sex characteristics; sexual orientation; gender; gender identity; gender expression; veteran or military status; or genetic information; or association with a person or group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer and Title IX Coordinator: Jennifer Handy, Assistant Superintendent of Human Resources at 602 Orchard Street, Arroyo Grande, California, 93420. Phone: 805-474-3000 ext. 1190  Email: jennifer.handy@lmusd.org

AN EQUAL OPPORTUNITY EMPLOYER
 

LUCIA MAR UNIFIED SCHOOL DISTRICT

CLASSIFIED JOB DESCRIPTION 

DATE:                     November 18, 2014
TITLE:                     STUDENT SERVICES SECRETARY III                                   
SALARY RANGE:   22

JOB SUMMARY
Under the supervision of the Director of Student Services or designee, provide clerical support, word processing, filing, answering telephones, complete reports, generate change orders, create purchase orders, track and distribute materials/supplies, work with administration to track budgets, and provide clerical support as directed to special education administrators.

QUALIFICATIONS
a.             Required:
                 1.            Graduation from high school or its equivalent.
                 2.            Two or more years of previous experience in clerical or secretarial work.             
                 3.            Ability to keyboard at 50 words-per-minute as evidenced by a keyboarding certificate.
                 4.            Knowledge and application of current office procedures, including proper telephone techniques, spelling, punctuation, grammar word processing, accurate alpha/numeric filing, proficient use of current office equipment including computers, fax                                                                                          machines, photocopier and scanner.
                 5.            Ability to read, understand and carry out oral and written instructions.
                 6.            Ability to plan, organize and execute office work and events efficiently.
                 7.            Ability to act calmly and sensibly in stressful situations.
                 8.            Ability to multi-task in a fast-paced environment and with frequent interruptions.
                 9.            Ability to establish and maintain effective working relationships with staff, students, parents and others.

b.             Desirable:
                 1.            Additional training in QSS, typing, business correspondence and current office methods.
                 2.            Ability to communicate in Spanish.
                 3.            School office experience as a Secretary I or II, or equivalent office experience.
                 4.            Knowledge Microsoft Office Suite including Excel, Word, PowerPoint, Publisher and Outlook.
                 5.            Ability to use Google Docs.
                 6.            Possession of a valid California driver license.

ESSENTIAL FUNCTIONS
                 1.           Perform a variety of clerical tasks including word processing, proofreading, filing, checking and recording information; compiling and organizing reports; maintain calendar and arrange appointments, prepare requisitions and maintain records,                                            receive equipment and maintain inventory file, and maintain and track employee time sheets.
                 2.            Assist and coordinate hiring of special education staff with Human Resources.
                 3.            Monitor Subfinder and coordinate substitute assignments.
                 4.            Generate purchase, technology, and/or work orders as directed.
                 5.            Maintain information/database/files.
                 6.            Distribute mail, send fax messages, record and send messages.
                 7.            Schedule and track meetings as necessary
                 8.            Answer telephone and give out appropriate information to school personnel and the public.
                 9.            Assist with the planning, organizing, and implementation of the Extended School Year (ESY) program.
               10.           Perform other duties as reasonably related to classification.

OTHER ESSENTIAL FUNCTIONS/PHYSICAL REQUIREMENTS

1. Ability to sit for extended periods of time.
2. Ability to see and read printed matter with or without visual aids.
3. Facility to hear and understand speech at normal levels and to hear and understand speech on the telephone.
4. Ability to communicate so others will clearly understand normal conversation.
5. Physical dexterity in limbs and digits to operate computer keyboard and other office machines used in the office.
6. Ability to stand, walk, twist, bend over, grasp, reach overhead, push pull and move, lift and/or carry up to 5 pounds on a regular basis and up to 20 pounds occasionally.

OTHER ESSENTIAL FUNCTIONS/MENTAL REQUIREMENTS

1. Ability to concentrate on a single task for up to two (2) hours at a time.
2. Ability to learn quickly and adapt to a variety of machinery, instructions, and task methods.
3. Ability to multi-task and meet deadlines in terms of work assignment schedules.
4. Ability to work in stressful situations and remain calm under pressure.

OTHER ESSENTIAL FUNCTIONS/SOCIAL REQUIREMENTS

1. Interact daily in person with other members of the staff, students, parents, community members, vendors and other visitors, and possess comfortable interpersonal skills and cooperative attitudes.
2. Because of the time urgent nature of duties and because work product of position is interdependent with that of other staff, consistent attendance is required.
3. Convey an understanding, patient attitude toward other staff, students, parents, community members, vendors, and other visitors.
4. Maintain the privacy of confidential information.

NOTE: This list of essential functions and of physical requirements is not exhaustive and may be supplemented as necessary in accordance with the requirements of the job.

SUPERVISION: The Student Services Secretary III is under the supervision of the student services coordinator, director or other designated management employee.