12-Month Administrative Assistant 

Charlestown Elementary School

8:30 am � 4:30 pm

Salary Range: $40,000 - $50,000

Charlestown Elementary School is seeking a dedicated and compassionate 12-Month Administrative Assistant to join its team. This position serves as the primary point of contact for parents, students, staff and visitors throughout the school day.  The ideal candidate will combine strong administrative skills with a warm, welcoming presence, thriving in a fast-paced environment that requires patience, empathy, flexibility and excellent organizational abilities. This role calls for a highly detail-oriented and technically proficient individual who can multitask effectively while demonstrating strong interpersonal skills and clear, professional communication.

Key Responsibilities

Front Office and Customer Service Support

• Provide a friendly and professional first point of contact for visitors, parents, and students in the front office
• Answer phones and respond to emails in a professional and timely manner
• Demonstrate a genuine enjoyment of working with children while fostering a warm, patient and supportive environment
• Support emergency procedures and communication when required

Student and Attendance Support

• Manage daily student attendance records, handle tardy/early dismissal of students and communicate with parents regarding student absences
• Ensure the confidentiality and security of sensitive student and staff information at all times
• Support data entry and updates in student information systems

Administrative Support

• Assist Principal and front office staff with scheduling appointments, events and meetings
• Prepare forms, reports, letters, newsletters, and other documents as needed

Qualifications

• High school diploma or equivalent
• Prior administrative or clerical experience, preferably in a school setting
• Strong organization, time-management, and communication skills
• Proficiency in Microsoft Office and basic office equipment

Application Requirements

To apply, please submit the following:

• Online application
• Letter of interest and resume
• Three current letters of reference (one must be from a direct supervisor)
• Unofficial transcripts
• Current clearances: Act 34, Act 151, Act 114, and Act 24 (PDE6004 Form)

Great Valley School District is an equal-opportunity education institution and will not discriminate on the basis of race, color, national origin, sex, age, religion, or handicap in its activities, programs, or employment practices as required by Title VI, Title IX, Section 504, Individuals with Disabilities Education Act, Chapter 15 of the Pennsylvania School Code, and Americans with Disabilities Act. For information regarding civil rights, grievance procedures, services, activities, and facilities accessible to and usable by handicapped persons, contact the Human Resources Office, Great Valley School District, 100 Lindenwood Dr., Malvern, PA 19355 (610-889-2100).