Job Description

This position serves as the management assistant to the Utility Coordination, Permits and Agreements and the Local Agency Programs (LAP) Section Managers. Based on knowledge of the organization, serves as liaison to higher management and other stakeholders in answering questions related to programs administered by both sections. Maintains control of and reviews outgoing correspondence for content, conformity, procedure requirements, and inclusion of necessary background materials. Maintains correspondence and files records for both sections, processes payments in Statewide Integrated Governmental Management Applications (SIGMA) Financial, and functions as timekeeper for both sections. Assists in preparing the call for projects letters for the LAP Section. Serves as a member of the Division Administrative Support Team and provides backup to all members of the team. Provides other administrative support duties and special assignments as requested.    

For additional information, please see the links below:

• Secretary 9 position description
• All about MDOT

For information on benefits, visit www.mi.gov/employeebenefits or www.mi.gov/orsstatedc.  

The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

Required Education and Experience

Education
Educational level typically acquired through completion of high school.

Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

 

Additional Requirements and Information

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf

MDOT does not participate in E-Verify and does not sponsor visa applications.

All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment. Criminal and driving records will also be checked if applicable. Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.  

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.  

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process including, but not limited to, responses to application questions and responses to interview questions or exercises.

If you have questions related to this posting, please contact MDOT-OHR@michigan.gov.

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.