Attendance Secretary 

Position Purpose 
Under the direct supervision of a School Principal, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and District policy requirements. 

Essential Functions: 
 

• Composes documents (e.g., correspondence, bulletins, reports) for Department Head or other Department staff for the purpose of requesting or providing information, confirming events, etc.
• Track attendance and contact parents.
• Assists in coordinating school activities and functional responsibilities related to subject areas over which the Department has oversight.
• Attends school and other related meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Assists in maintaining the daily/weekly/monthly calendar of the Principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling events and activities, and maintaining calendar of department events
• Assists in overseeing workload of the Department Head for the purpose of maximizing efficiency and meeting operational requirements.
• Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Answers telephone calls, and provide information and assistance to callers.
• Serves as liaison with outside organizations related to School and work.

Additional Duties 
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department. 

                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility. 

Equipment 
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone. 

Travel Requirements 
Limited travel to and from meetings may be required. 

Knowledge, Skills and Abilities 
 

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).

Physical and Mental Demands, Work Hazards 
 

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
  *See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position. 
   

Qualification Profile 
Hence providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
 

• Graduation from high school.
• College level course work in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.

• Successful experience with office management in related area preferred.

  Salary Range : $35,920-$54,037  205 day calaendar 

FLSA Status:       Non-exempt

An equal opportunity affirmative action employer

The Weld Re-8 School District does not discriminate on the basis of race, color, national origin, sex, or disability in its programs or activities. A lack of English skills will not be a barrier to admission or participation. The following people have been designated to handle inquiries regarding the nondiscrimination policies: Compliance Coordinator- Brian Childress; Chief Operations Officer,200 S. Fulton Avenue, Fort Lupton, Colorado, 80621, 1-303-857-3301, childressb@weld8.org; Title IX Coordinator: Stephanie McClary; Human Resource Manager,200 S. Fulton Avenue, Fort Lupton, Colorado, 80621,1-303-857-3217, smcclary@weld8.org.

El Distrito Escolar Weld Re-8 no discrimina por azones de raza, color, origen de nacionalidad, sexo o discpacidad en sus programas o actividades. Una falta de cualidades en ingl�s no ser�n un obst�culo para la admisi�n o participaci�n. Las siguientes personas han sido designadas para responder a preguntas sobre p�lizas de no disrminicaci�n: Coordinador de Cumplimiento: Brian Childress, Director de Operaciones, 200 S. Fulton Avenue, Fort Lupton, Colorado, 80621, 1-303-857-3301, childressb@weld8.org, Coordinadora de T�tulo IX: Stephanie McClary, Gerente de Recursos Humanos, 200 S. Fulton Avenue, Fort Lupton, Colorado, 80621, 1-303-857-3217,  smcclary@weld8.org