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Inspector General Administrative Assistant

Oklahoma Department of Mental Health and Substance Abuse Services
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Oklahoma City, OK, USA
Aug 17, 2026
Facilities Full-Time
Inspector General Administrative Assistant

About the Position: The purpose of this position is to provide administrative support to the Office of the Inspector General (OIG) while maintaining the highest standards of confidentiality, professionalism, integrity, and character. The position is responsible for scheduling and coordinating meetings, interviews, and investigative activities, supporting the documentation of investigations, maintaining accurate records and tracking systems, and serving as a primary point of contact for the Inspector General’s office.

Key Responsibilities:
  • Maintain extensive tracking log and other spreadsheets and databases.
  • Create board reports, summaries, and charts that provide real-time data of investigations.
  • Draft findings letters for completed investigations.
  • Review Electronic Incident Reports (eIRs) from state-owned facilities and review Critical Incident Reports from private facilities.
  • Arrange travel and interpreters, if necessary.
  • Provide administrative support in development of training programs
  • Document team meetings and track follow-up assignments,
  • Ensure compliance with agency confidentiality policies and applicable federal and state privacy laws (e.g., HIPAA).
Job Type/Salary:
  • Application period: 08/12/26-08/19/26
  • Full-time
  • Vacancies: 1
  • Annual Salary is $43,750.00
  • Primary Working Hours are M-F; 8-5
  • FLSA Status: Non-Exempt
Minimum Qualifications and Experience:
  • Bachelor’s Degree;
  • Two years of technical clerical, secretarial, or general office work;
  • Or an equivalent combination of education and experience.
Special Requirements:
  • Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license
Benefit Highlights:
ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents.  Our benefits include:
  • Generous state paid benefit allowance to help cover insurance premiums
  • A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
  • Flexible spending accounts for health care expenses or dependent care
  • Employee assistance programs and health and fitness programs
  • 11 paid holidays
  • 15 days of vacation and 15 days of sick leave the first year
  • Retirement Savings Plan with a generous match
  • Longevity Bonus for years of service
  • Training opportunities for CEU requirements
About us: The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the state’s safety net mental health and substance use treatment services system. The department's core mission is to provide prevention and treatment services for Oklahomans who are indigent and without a means to pay. To address those needs, ODMHSAS has multiple state-operated facilities across Oklahoma that target different populations

Reasonable accommodation to individuals with disabilities may be provided upon request.
An Equal Opportunity Employer.
 
About Oklahoma Department of Mental Health and Substance Abuse Services
Welcome to the Department of Mental Health & Substance Abuse Services (DMHSAS) Join our Team at DMHSAS —helping people recover from mental illness and addiction, reuniting families, and improving communities. Full time employees receive: State Retirement with generous company match 11 Paid Holidays Each Year 15 Days of Annual Leave and 15 Days of Sick Leave the First Year Subsidized Insurance Benefits – We help you pay for your benefits! To learn more about the competitive and generous benefits provided to all full time employees click here . ​To learn more about the vital services we provide to Oklahomans of all ages, please visit https://oklahoma.gov/odmhsas.html . The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the State’s statutory authority responsible for prevention, treatment and recovery from mental illness, substance abuse and addictive disorders. In addition, ODMHSAS provides prevention services at the state and local levels, in partnership with area health providers, schools, law enforcement, veteran’s groups and other community stakeholders.  ODMHSAS manages the state’s behavioral health Medicaid services, and has rule-making responsibility for specific statutory certification processes (certifying approximately 3,300 treatment providers, organizations and individuals, throughout the state). First Preference / Pre-Announcement: DMHSAS facilities must notify the above listed HR department by the opening date and time listed above if they have employees with a first preference request to return to work on a limited duty release. Upon a conditional offer of employment, applicants for safety sensitive positions shall be required to submit to urinalysis to test for drugs. Appointment to a safety sensitive position shall be contingent upon a negative drug test result. This Agency Requires Coverage 24 Hours, 7 Days Per Week. Work Hours and Location May Vary Depending on Business Necessity. Employees May Be Required to Work Weekends and Overtime. Reasonable accommodation to individuals with disabilities may be provided upon request.
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