About this Job

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Communicating Effectively: The ability to convey information, ideas and emotions using structured communication methods that promote understanding and engagement.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Provides secretarial support for the Interim.   Maintains department’s budget books.   Composes and types correspondence.   Schedules meetings/conferences.
• Performs clerical support for any situations involving faculty/staff such as typing acceptance of resignations, appointment letters, processing payroll actions forms, preparing pre-approval forms to fill vacant positions, monthly leave reports, check requests, etc.  Checks all travel advances, travel authorizations, and travel expense forms.   
• Prepares and maintains payroll information, timesheets, and monthly leave reports for undergraduate student employees, graduate work-study, tutors, supplemental instruction, Emerging Scholars, faculty and peer leaders of UNIV 1001 classes.
• Responsible for organizing, maintaining and updating of personnel files and general files in a manner that protects privacy while keeping records current. 
• Maintains records for UNIV 1001 changes in class schedules. Participates in the collection of data.  Creates reports and maintains student files.  
• Assigns and updates advisees to advisors in the system.  Runs reports of all programs as needed.
• Greets students and visitors.  
• Confers daily in person, by phone, and online with the general public, students, faculty, and staff.  Directs telephone calls to the proper personnel. Schedules appointments for students with the appropriate advisor.   
• Assists individuals regarding matters that may arise in the administration of office policies, university policies, procedures, and services.  
• Responsible for supervision and use of all office equipment; monitoring and ordering supplies.
  
  

No Civil Service test score is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).  Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.