Job Description

• Manage complex calendars for senior members of the Marketing team, coordinating internal and external meetings across competing priorities.
• Proactively manage scheduling changes, resolve conflicts, and ensure executives are prepared for upcoming meetings and commitments.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes.
• Prepare and process expense reports, invoices, and other administrative documentation accurately and on time.
• Support the Marketing team with meeting coordination, agendas, materials, presentations, and follow-up items.
• Help organize team meetings, offsites, conferences, events, and other marketing-related initiatives.
• Partner closely with internal teams and external contacts to coordinate schedules, meetings, deliverables, and logistics.
• Assist with special projects and broader team initiatives, helping keep timelines, priorities, and moving pieces organized.
• Maintain important documents, team resources, contact information, and other administrative materials.
• Anticipate the needs of executives and the broader Marketing team, proactively identifying ways to improve organization and efficiency.
• Serve as a reliable point of contact across the firm, communicating with professionalism and discretion at all times.

• Experienced providing Executive Assistant or high-level administrative support within a fast-paced professional environment.
• Highly organized and able to confidently manage multiple executives, priorities, and deadlines.
• Proactive and resourceful with a natural ability to anticipate needs.
• Strong written and verbal communicator who can interact comfortably with senior executives and external stakeholders.
• Detail-oriented with excellent follow-through and sound judgment.
• Comfortable working within a collaborative, team-oriented environment.
• Able to pivot quickly as priorities evolve while maintaining accuracy and professionalism.
• Experience within financial services, investment management, professional services, or a similarly sophisticated corporate environment is a plus.