Why Join Ivo?

Every civilization runs on the same infrastructure: agreements between people who don't fully trust each other. Sumerians pressed them into clay. Romans carved them into stone. We bury them in 80-page PDFs.

The way those agreements are reviewed hasn't changed in four thousand years - a human reads the whole thing and tries not to miss anything. We're building the AI that finally changes that. Ivo is the contract intelligence platform of choice for companies like Uber, Meta, Canva, IBM, and Shopify. We recently raised our Series B and have grown 800% over the last 12 months.

The Opportunity

We’re hiring an Executive Assistant to support our CEO & co-founder.

This is a pure EA role: calendar, travel, inbox, expenses, and the dozens of small things that make a CEO’s week run. It sits at the center of how Ivo operates. You’ll be the person who knows where the CEO needs to be, what he needs to read before he gets there, and what needs to happen the moment a meeting ends.

The CEO’s calendar is a mix of customer meetings, board and investor work, recruiting, internal 1:1s, product reviews, and travel. The role is fast, varied, and high-trust. You’ll handle confidential information daily and be the first line for things that hits his inbox or his door.

This is an in-office role, five days a week, alongside the CEO and the rest of the SF team. We believe great work happens best when we’re together, and this role in particular only works in person.

The CEO is your primary partner. Over time, you may also provide support to other members of the executive team as the company grows. We’ll be thoughtful about scope: your bandwidth and judgment lead the way, and we won’t stretch you so thin that the CEO doesn’t come first.

What You’ll Do

Own the calendar

• Manage the CEO’s calendar end to end: scheduling, rescheduling, prioritizing, and protecting time for the work that matters most.

• Make hard trade-offs in real time. When two important things conflict, you make the call (or know exactly when to escalate).

Run travel and logistics

• Book and manage all travel (flights, hotels, ground transport, on-site logistics) for a CEO who travels often, including domestic, international, and customer trips.

• Build clean, complete itineraries. Anticipate what could go wrong and have a plan B before it does.

• Handle expenses, receipts, and reimbursements promptly so nothing piles up.

Assist in the inbox

• Triage the CEO’s inbox: surface what’s urgent and make sure nothing important slips through.

• Track follow-ups and commitments, internal and external, and help close the loop where necessary.

Make the small things invisible

• Restaurant reservations, gifts, personal logistics that bleed into the workday, the dozens of one-off asks a week.

• Help host visitors in the SF office (customers, candidates, partners) so every touchpoint with Ivo feels considered.

• Spot patterns and quietly fix them. If something keeps going wrong, you build the system that prevents it.

What We’re Looking For

• 4+ years supporting a CEO, founder, or senior executive in a fast-moving environment, such as a startup, top-tier consulting or banking, or a high-bar in-house EA role.

• Exceptional organization. You can hold a hundred moving pieces in your head and on paper, and never drop one.

• Strong written communication. You can draft a polished note to a board member, a warm reply to a candidate, and a tight internal update, all in the CEO’s voice.

• Comfort with the unglamorous. Calendars, expense reports, and dinner reservations are most of the job, and you take pride in doing them perfectly.

• In-person, in San Francisco, five days a week, with flexibility on hours when travel or events demand it.

Bonus Points

• Experience supporting a founder through a Series B or scale-up phase.

• Comfort with tools like Google Workspace, Slack, Notion, Ramp, and travel platforms (or you can pick them up in a week).

• A sense for hospitality. You make people feel taken care of, whether that’s a board director visiting the office or a candidate flying in.

Logistics

Location: San Francisco, in-office five days a week. Our HQ is at 100 Montgomery Street in downtown SF, a short walk from Embarcadero BART.

Hours: Standard business hours with flexibility. Expect occasional early mornings, late evenings, or weekend touchpoints around travel and major events.

Reports to: CEO & co-founder. Primary support is for the CEO, with the possibility of extending support to other members of the executive team over time.

Compensation & Benefits

• Competitive Compensation: Final offer details are determined based on experience, expertise, and overall fit.

• Equity: Meaningful ownership in a company that's scaling fast

• Health & Wellness: Comprehensive medical, dental, and vision plans to suit the needs of you and your family.

• Flexible Spending & Insurance: Access to HSA and FSA accounts, plus life insurance coverage.

• 401(k) Program: Save for the future with our 401(k) program.

• Commuter Benefits: We help make getting to and from the office easier and more convenient.

• Unlimited PTO: So you can take the time you need to recharge, stay healthy, and bring your best self to work.

• Office Perks: Enjoy a vibrant Downtown San Francisco office with catered lunch five days a week, premium snacks and coffee, an in-building gym, and a dog-friendly environment.

FAQ

• What stage of growth is Ivo at?: We launched in early access in 2023. Since then, we’ve had an incredible response from the market and are growing rapidly. We 6x'd in ARR in the last 12 months. Our clients include companies like Uber, Meta, IBM, Canva, Pinterest, Intel, and more. We're happy to share more details with candidates who go through our interview process.

• Is this a chill gig?: Startups are very hard, especially if they’re growing fast. You’ll have a ton of responsibility, and there’s always an enormous amount of stuff to do. It’s hard work but the payoff is uncapped.

Ivo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.