Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments. 

Serves as the primary support to senior and executive-level roles; coordinates with associated teams.
Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events.
Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.
Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy.
Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with vendors on quotes and invoicing.
Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data  entry.
The University offers: • A robust retirement savings plan option, including • 100% University match on employee contribution of 3-8% of base pay • 150% University match on employee contribution of 3-8% of base pay after vesting. • Enhanced University match for those nearing retirement • 11 Paid Holidays • Paid Vacation, Sick, and Personal Days • Additional Paid Time Off (Winter Recess) during the period between Christmas and the New Year • Paid Parental Leave • Above-average Employer Contribution toward Medical, Prescription Drug, Dental, Vision, Life, STD, and LTD insurance plans • Flexible Work Schedules.

Job Summary
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions 
Supports senior-level roles in a wide variety of complex administrative and office functions, as well as specialized technical support for academic or administrative departments. 

Serves as the primary support to senior and executive-level roles; coordinates with associated teams.
Manages office workflow, projects, and schedules; serves as primary liaison between internal and external stakeholders. Develops agendas and meeting materials; coordinates special events.
Answers telephone, takes messages, and transfers callers; provides information and appropriately answers customer inquiries from walk-ins, incoming calls, and emails.
Performs a wide variety of complex administrative and office functions independently; provides specialized technical or project support for academic or administrative departments as it relates to administrative tasks.
Proposes solutions to moderately complex problems; identifies improvements for efficiency and accuracy.
Prepares and edits various technical documents, including financial reports, presentation materials, procedural manuals, content on department website, publications, and routine correspondence; uses established guidelines and proper formatting; ensures confidentiality of sensitive information and materials.
Assists with budget preparations, makes purchases, collects payments, and verifies billing information; assists with vendors on quotes and invoicing.
Performs a variety of clerical duties, including updating content on department website, filing paperwork, coordinating travel arrangements, and data  entry.
Physical Effort 
Moderate physical effort required. May be required to stand/move for several hours at a time. May be required to move objects weighing up to 50 pounds, with or without equipment assistance.

 
The University of Pittsburgh is an equal opportunity employer / disability / veteran.

 
Assignment Category Full-time regular
Job Classification Staff.Administrative Assistant III
Job Family Administrative Support
Job Sub-Family Clerical
Campus Pittsburgh
Minimum Education Level Required Associate's Degree
Minimum Years of Experience Required 5
Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday - Friday. 8:30 a.m. - 5:00 p.m.
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Required Documents Resume
Optional Documents Cover Letter, Writing Sample