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Executive Assistant

Team Builder Recruiting
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Gap, PA, USA
Aug 12, 2026
Full-Time

Executive Assistant

Gap, PA


Provide high-level administrative support in a fast-paced environment while becoming the trusted person whose organization, initiative, and professionalism help drive our team's success.


Why You'll Love Working with Us

  • Local, Family-Owned Company: Join a close-knit team where you're known by name, your contributions matter, and you'll work directly with company leadership.
  • Meaningful Impact: Become a trusted partner to our Owner and Director of Operations, helping keep our business organized, efficient, and moving forward every day.
  • Variety in Your Work: Enjoy a dynamic role where no two days are the same, with opportunities to support projects, people, and business operations across the company.
  • Professional Work Environment: Work in our modern office while supporting a growing, well-respected company that has proudly served Lancaster County since 1996.
  • Work-Life Balance: Enjoy a consistent Monday-Friday schedule with no evening or weekend work, allowing you to balance your career with life outside the office.


About Us

Sam's Mechanical is a locally owned, faith-based company proudly serving Lancaster County and the surrounding area since 1996. We provide forklift sales, service, parts, warehouse equipment, and material handling solutions while building lasting relationships through honest work, exceptional customer care, and dependable service. We're committed to doing the job right, treating people with integrity and respect, and creating a workplace where our team can grow alongside our business.


What You'll Do as Our Executive Assistant

  • Manage the calendars, appointments, meetings, and daily priorities for our Owner and Director of Operations, helping each day run smoothly and efficiently.
  • Coordinate meetings, travel arrangements, and special projects while ensuring every detail is organized and completed on time.
  • Prepare proposals, correspondence, reports, and other business documents with accuracy and professionalism.
  • Communicate with customers, vendors, and team members by handling phone calls, emails, inquiries, and follow-up with exceptional service.
  • Track projects, action items, and deadlines, keeping leadership informed and ensuring important priorities stay on schedule.
  • Maintain organized digital and paper filing systems that support efficient access to business information and records.
  • Protect confidential business information by exercising sound judgment, professionalism, and discretion in every interaction.


Our Ideal Executive Assistant

  • Organized: You naturally create structure, manage multiple priorities with confidence, and keep projects, schedules, and deadlines on track.
  • Proactive: You anticipate needs, take ownership of your work, and look for ways to help without waiting to be asked.
  • Professional: You communicate confidently with customers, vendors, and team members while handling confidential information with discretion and sound judgment.
  • Experienced: A high school diploma and 3+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative support role, along with proficiency in Microsoft Outlook, Word, and Excel. ERP software experience, preferably EBMS, is a plus.
  • Values-Driven: You enjoy serving others, thrive in a collaborative team environment, and appreciate working for a locally owned, faith-based company that values integrity, respect, and lasting relationships.


What We Offer Our Executive Assistant

  • Pay: $30-$35/hour, DOE
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Paid Time Off
  • Paid Holidays
  • Retirement Plan: 3% company match
  • Short-Term Disability Insurance
  • Life Insurance
  • Employee Training as needed


To Apply

Executive Assistants, Office Managers, Administrative Assistants, Senior Administrative Professionals, and Executive Support Specialists seeking a rewarding opportunity with a growing, faith-based company are encouraged to explore a career with Sam's Mechanical.


By submitting this application, you agree to receive recurring informational text messages (e.g., appointment alerts) that may be automated to the mobile number you provided at opt-in from Team Builder Recruiting, LLC. Msg frequency may vary. Msg & data rates may apply. Reply HELP for help and STOP to cancel. See Terms and Conditions & Privacy Policy.

  • High school diploma
  • 3+ years of experience as an Executive Assistant, Office Manager, or in a similar administrative support role
  • Proficiency in Microsoft Outlook, Word, and Excel
  • ERP software experience, preferably EBMS, is a plus

department

Administrative Support, Office
About Team Builder Recruiting
Administrative AssistantGap, PAStep into a critical position where your work directly supports our leadership team and helps drive the continued success of a rapidly growing company.Why You'll Love Working With UsAdvancement Opportunities: Join a rapidly growing company with opportunities to expand your responsibilities, develop new skills, and grow your career over time.Meaningful Impact: Step into a trusted role that supports critical compliance, licensing, and financial processes that help drive our continued success.Culture of Growth: Invest in your personal and professional development through mentoring, book studies, and a workplace that values continuous learning and opportunities to cross-train.Team-Driven Environment: Work alongside solid, growth-minded people who support one another, collaborate well, and share a common vision.People-First Company: Be part of an organization known for genuinely caring about customers and coworkers while conducting business with integrity and respect.About UsSince 2006, we have provided customers across the United States with quality modular cabins, park model cabins, and modular homes. As a growing company built on a reputation for caring about people, we are committed to delivering exceptional products while fostering a culture of honor, growth, and continuous improvement. We invest in our team, value strong relationships, and believe success comes from doing business the right way.What You'll Do as an Administrative AssistantApply your administrative and research expertise in a dynamic, growing company where you'll help support the expansion of our products and continued business success.Oversee licensing requirements for our HUD and modular home programs to help ensure compliance with state and federal regulations.Monitor regulatory updates, research changing requirements, and help implement necessary compliance-related changes across the organization.Prepare and submit licensing applications, renewals, and compliance documentation while maintaining accurate and organized records.Coordinate with state agencies and regulatory organizations to maintain good standing and resolve compliance-related matters.Manage sales tax compliance and reporting to ensure accurate, timely filings and adherence to state regulations.Support the sales team by calculating sales tax and providing accurate tax amounts for customer estimates.Assist in training and communication efforts to help keep team members informed of regulatory and compliance updates.Our Ideal Administrative AssistantDetail-Oriented: Maintains a high level of accuracy when managing compliance requirements, licensing documentation, sales tax reporting, and administrative tasks.Experienced: Brings at least 3 years of administrative, office, clerical, executive assistant, or related experience; construction, permitting, municipal, or regulatory experience is a plus.Research-Minded: Enjoys digging into complex information, interpreting regulations, and finding clear solutions to compliance and licensing questions.Organized & Accountable: Keeps projects, records, deadlines, and documentation organized while following through on responsibilities with minimal supervision.Technically Proficient: Comfortable using Microsoft Office applications and learning new software and systems as needed.Collaborative: Works well with leadership, accounting, sales, and external agencies while contributing to our culture of honor, growth, excellence, and genuine care for people.What We Offer Our Administrative AssistantCompetitive Pay: $24-$27/hourHealth InsurancePaid Time OffPaid HolidaysCareer Development OpportunitiesOn-Site GymGrowth-Focused CultureTo ApplyAdministrative Assistants, Executive Assistants, Office Administrators, Compliance Coordinators, Licensing Specialists, and Administrative Professionals seeking a growth-focused career with opportunities to develop their skills in compliance, licensing, and finance are encouraged to explore opportunities with Zook Cabins.By submitting this application, you agree to receive recurring informational text messages (e.g., appointment alerts), which may be automated, to the mobile number used at opt-in from Team Builder Recruiting, LLC. Msg frequency may vary. Msg & data rates may apply. Reply HELP for help and STOP to cancel. See Terms and Conditions & Privacy Policy.
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