Executive Assistant (Japanese/English)

Location: Santa Cruz, CA
Job Type: Contract
Schedule: Monday through Friday, standard business hours
Work Arrangement: 100% Onsite

Company Overview

Our client is a global leader in advanced technology and innovation, committed to developing next-generation mobility solutions that improve the way people and goods move. With a strong focus on engineering excellence, collaboration, and continuous improvement, the organization is investing in emerging technologies that will help shape the future of transportation. Their teams work in a dynamic, fast-paced environment where innovation, cross-functional partnership, and operational excellence are at the core of every initiative.

Job Overview

We are seeking a highly organized, proactive, and bilingual Executive Assistant to provide executive-level administrative support within a fast-paced and collaborative business environment. This role will primarily support a senior executive while also providing shared administrative support to additional leadership team members. The ideal candidate is fluent in both English and Japanese, possesses exceptional organizational and communication skills, and is experienced in managing executive calendars, travel, meetings, and cross-cultural business interactions.

This position requires regular support across multiple office locations within the region. Candidates should reside within a reasonable commuting distance and be comfortable traveling between local offices as business needs require.

Key Responsibilities

• Provide proactive, dependable, and high-level administrative support to senior leadership.
• Serve as the primary Executive Assistant to a senior executive while supporting additional members of the leadership team.
• Manage complex calendars, coordinate meetings, and resolve scheduling conflicts across multiple stakeholders.
• Coordinate domestic travel arrangements, itineraries, accommodations, and related logistics.
• Organize meetings, conferences, and executive events, including venue coordination, communications, agendas, and presentation materials.
• Prepare and submit expense reports and maintain accurate administrative records.
• Act as a liaison between executives, internal teams, and external partners while maintaining professionalism and confidentiality.
• Support executive communications, correspondence, and day-to-day business operations.
• Navigate both Japanese and American business practices and communication styles to facilitate effective collaboration.
• Anticipate administrative needs, prioritize competing requests, and ensure leadership remains organized and informed.