Job Title:         Administrative Assistant   

Exemption Status/Test:  Nonexempt

Reports to:        Principal

Dept./School:  As assigned

Primary Purpose:

Under close supervision provide reception and clerical assistance for the efficient operation of the campus office. Ensure efficient operation of school administrative office and provide clerical services for school's staff.

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding skills and file maintenance skills
• Effective organization, communication, and interpersonal skills
• Ability to understand and follow detailed written and verbal instructions
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Ability to operate multi-line phone system

Experience:

• Two years clerical experience in office setting

Salary Information:

• Paygrade: H3
• Days: 210

Major Responsibilities and Duties:

Reception and Phones

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental  Factors:

Tools/Equipment Used: Multi-line phone system;standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Sealy ISD does not discriminate on the basis of race, color, national origin, sex, or disability in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups.