Administrative Assistant

Location: Las Vegas, Nevada
Employment Type: Full-Time
Position Level: Entry-Level

About The Simon Agency

The Simon Agency is a professional services and risk advisory firm headquartered in Las Vegas, with operations across multiple states. We work with businesses, attorneys, executives, public officials, private organizations, and high-profile individuals throughout the United States.

Our services include risk advisory, executive protection, secure transportation coordination, corporate investigations, litigation support, expert-witness services, and professional speaking engagements.

Position Summary

We are seeking an organized and dependable Administrative Assistant to support the company’s CEO, administrative staff, and external team members.

This is an entry-level position with on-the-job training. The selected candidate will assist with scheduling, professional communications, document organization, prospect research, team coordination, client files, and general office responsibilities.

Security or legal experience is not required. We are looking for someone with basic computer skills, attention to detail, a professional attitude, and a willingness to learn.

Responsibilities

• Assist with calendars, appointments, meetings, and reminders
• Prepare and proofread emails, letters, spreadsheets, and other documents
• Organize electronic files and confidential records
• Assist with organizing legal documents for expert-witness matters
• Research prospective clients, law firms, conferences, and speaking opportunities
• Send approved introductory and follow-up emails
• Maintain contact lists, spreadsheets, schedules, and task trackers
• Assist with scheduling and gathering information from clients
• Communicate with external and on-call team members regarding schedules, documents, training, and administrative requirements
• Collect and organize documents submitted by team members
• Help maintain team contact information, availability, and qualification records
• Answer and direct telephone calls and emails professionally
• Support the CEO, administrative staff, and external team members with assigned projects

Qualifications

• High school diploma or GED
• Strong written and verbal communication skills
• Good spelling, grammar, and proofreading ability
• Strong organizational skills and attention to detail
• Ability to follow instructions and meet deadlines
• Dependable, punctual, and professional
• Comfortable handling confidential information
• Willingness to learn and accept feedback

Computer Skills

Applicants should have basic working knowledge of:

• Microsoft Word or Google Docs
• Microsoft Excel or Google Sheets
• Microsoft Outlook
• Microsoft Teams or Zoom
• Email and calendar management
• Electronic file organization
• Internet research

Training will be provided on the company’s additional systems and procedures.

What We Are Looking For

The ideal candidate:

• Enjoys keeping schedules, documents, and information organized
• Proofreads work before submitting it
• Communicates professionally with clients and team members
• Follows through on assignments
• Learns new technology quickly
• Takes pride in producing accurate and complete work
• Wants to develop stronger administrative and professional skills

Training and Growth

The selected candidate will receive training in executive scheduling, document preparation, team coordination, client-file organization, expert-witness administrative support, prospect research, and speaking-engagement support.

Responsibilities may increase as the employee develops their skills and the company continues to grow.