Position Summary
The Executive Assistant to the Board of Regents provides high level administrative assistance and support to the members of the Board of Regents and oversees all office functions. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follow-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact.

Duties And Responsibilities
Serves as primary point of initial contact on any matter directed to the office by University and community constituencies; Independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response; Performs complex and diverse administrative assistance duties for members of the Board of Regents; Posts official notices of meetings in accordance with applicable laws and regulations; Assembles and distributes meeting materials for members of the Board of Regents and university administration; Prepares or edits prepared minutes for regular and special meetings of the Board of Regents and its committees and oversees their posting/distribution; Provides members of the Board of Regents with information on rules, regulations, parliamentary procedures, and customs regarding the conduct of Board of Regents and committee meetings; Attends virtual and on-and offsite meetings of the Board of Regents; Implements and maintains a system of filing and indexing for official records and actions of the Board of Regents; Schedules appointments, meetings, and other commitments for individual members of the Board of Regents; Informs members of the Board of Regents of important matters arising in their absence and directs their attention to significant correspondence or matters requiring their attention; Screens telephone calls and visitors to the Board of Regents Office for urgency and nature of business; refers calls and visitors to appropriate staff/offices or personally responds to routine inquiries; Receives office mail and reviews items for nature of business and urgency; directs items to members of the Board of Regents and/or appropriate staff or personally responds to routine matters; Maintains files for individual members of the Board of Regents; Contacts public agencies, public officials, and members of the public on behalf of the members of the Board of Regents; and Assists in orienting new members of the Board of Regents by providing information on Board meetings and the business practices, procedures, and activities of the Board of Regents; Prepares and processes accounting, budgeting, and purchasing documents related to operations and activities of the Board of Regents; Assists in the training and provides guidance to the student member of the Board of Regents in the protocol of Board of Regents membership and basic business practices and procedures; Makes transportation, hotel, business and social arrangements for members of the Board of Trustees traveling on university business and prepares and processes expense reimbursement claims for members of the Board of Regents; Performs miscellaneous job-related duties as assigned.

Physical Demands
Repetitive hand motion and prolonged use of computer; Sitting for extended periods of time; No or very limited physical effort required.

Preferred Qualifications
Bachelor’s degree in any field. Experience in Higher Education.