Administrative Assistant

Location: Shafter, CA
Pay: $18.00 – $20.00 per hour, depending on experience
Schedule: Monday – Friday, 7:00 AM – 3:30 PM
Job Type: Temp-to-Hire

We are currently seeking a detail-oriented and professional Office Administrator for a local distribution company located in Shafter, CA. This is a temp-to-hire opportunity for someone who is organized, trainable, and comfortable working in a fast-paced office environment.

The ideal candidate will have strong Microsoft Office skills, excellent attention to detail, and the ability to communicate effectively with customers, office staff, management, and yard personnel.

Responsibilities

• Answer incoming phone calls and assist customers professionally
• Provide customer updates and handle general inquiries
• Process invoices, sales tracking, and file management
• Accept and process payments, including cash, check, and credit card transactions
• Maintain accurate records and enter data with strong attention to detail
• Assist with customer interactions, including occasional difficult calls
• Follow established office processes while identifying and questioning discrepancies
• Communicate with office staff, management, and yard team members as needed
• Support daily administrative operations

Requirements

• Bilingual English/Spanish preferred; must be able to communicate effectively in English
• Strong Microsoft Office experience, including Teams, Word, and Excel
• High attention to detail is required
• Ability to learn quickly and adapt to different training styles
• Comfortable following processes while also thinking critically
• Strong communication and customer service skills
• Professional, sociable, and team-oriented
• Ability to problem-solve and ask questions when needed
• Must be dependable and proactive

Preferred Qualifications

• Previous office, administrative, customer service, or clerical experience
• Experience with invoicing, payments, or sales tracking is a plus
• Industry experience is not required; systems and processes are trainable

Work Environment

This position is primarily office-based with minimal exposure to the lumber yard. The role requires interaction with office staff, management, customers, and some yard management.

Training

Training is expected to take approximately 1–2 months, depending on the individual. Accuracy is extremely important, as errors in invoicing, payments, or sales tracking can impact other areas of the business.

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners. 

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to knegrete@hirekeystaff.com