Position Overview

Support the Work That Serves an Entire Community!
 The City of Champaign is looking for a qualified Administrative Assistant in the Public Works Department to help support the essential services that keep our community running.  

Job Responsibilities

The Public Works Department delivers essential services that keep our community safe, connected, and thriving, from maintaining streets and sidewalks to supporting public infrastructure, environmental initiatives, and community-wide projects. As an Administrative Assistant, you will play a key role in helping the department operate smoothly and efficiently.

As the Administrative Assistant, you’ll provide administrative, communication, and customer service support by preparing and organizing documents, maintaining records, coordinating meetings and events, updating public information resources, and assisting staff with the daily activities needed to deliver high-quality services to residents. The successful candidate will take initiative, manage multiple priorities, and work effectively with a wide range of people, including residents, employees, vendors, contractors, and community partners from diverse backgrounds, to help the department respond to community needs.

Your day-to-day activities include:

• Greet and assist residents, visitors, and vendors in person, by phone, and via email, providing friendly and accurate information.
 • Prepare, proofread, and edit professional correspondence, reports, and other business documents.
 • Maintain organized digital and physical records, including project files, public communications, and operational documents.
 • Coordinate and schedule a variety of meetings and events, such as public meetings, internal trainings, receptions, staff gatherings, and community activities.
 • Support departmental projects/events, including logistics, documentation, and preparation of materials.
 • Assist in developing and posting content for the department’s social media channels to help keep the community informed.
 • Update and maintain public-facing information, including website content, announcements, and outreach materials.
 • Create flyers, brochures, and communications to support internal and public engagement.
 • Provide general administrative assistance, including data entry

• Support a positive, inclusive, community-oriented environment that reflects the values of the Public Works Department.

Required Qualifications

• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.  
• Demonstrated proficiency with word processing and spreadsheet applications, such as Microsoft Word and Microsoft Excel.
• Experience proofreading and editing professional correspondence, reports, and other business documents.

Preferred Qualifications

• Experience providing administrative support in a high-volume, customer-oriented environment.
• Experience creating publications using desktop publishing or graphic design software.

Drug screening and criminal background check will be required.  The full annual salary range is $66,854 - $93,592, accompanied by an excellent fringe benefits package. Most new hires will be placed at the beginning of the salary range.  Applications must be submitted online no later than Sunday, August 16, 2026.  

Other Information

Contact the Human Resources Department at (217) 403-8770 Monday through Friday from 9 a.m. to 4 p.m. if you require an accommodation to complete this application or during any phase of the application, interview, or employment process. The following locations offer free Internet access and assistance: Champaign Public Library, Champaign Public Library Douglass Branch, and the Illinois WorkNet Center.

The City of Champaign is an Equal Opportunity Employer committed to promoting a work environme nt and a community that values and supports diversity and inclusion. Women, minorities and individuals with disabilities are encouraged to apply.

The City of Champaign's mission is to provide responsive, caring, cost-effective service in partnership with our community. The following values guide our work: Personal Integrity, Responsibility, Respect, Teamwork, Results. The City of Champaign is committed to promoting a work environme nt and a community that values and supports diversity and inclusion. Learn more about the city's mission and values at https://champaignil.gov/city-managers-office