Description

WHO WE ARE LOOKING FOR
The right fit for this position will possess most or all of the following qualities:

• Ability to work independently as well as in a team environment.
• Skilled in customer service, adept at interpersonal communication, problem-solving, and demonstrating empathy.
• Excellent attention to detail.
• Ability to organize time and prioritize assignments appropriately with frequent interruptions.
• Someone willing to work as a part of a team, with a goal of sustainability. 

THE BENEFITS OF JOINING OUR TEAM

Working at the Utility means supporting some of the dirtiest jobs in the city, while performing an essential service for your community and working in a constantly changing team environment. The Utility prioritizes a safe and healthy workspace and is invested in training its employees to keep them engaged. If you’re looking for a challenge, a mix of independent work and collaborations, and a way to contribute to the sustainability of the most beautiful Capital city – this job is for you!

WORKING HOURS AND LOCATION

This position typically works (Monday through Friday) 8am – 4:30pm, with a half hour lunch break – at the discretion and approval of the EPW Admin Officer, a four-day workweek schedule may be possible when fully staffed. In addition, this position may also attend the Utility Advisory Board (UAB) meetings. Meetings are currently scheduled on the second Thursday of every month at 5:15pm. The base of operations for this position is the Mendenhall Wastewater Treatment Plant (MWWTP) on the second floor.

Typical Responsibilities

Working closely with division heads and the Administrative Coordinator, you'll be hands-on in preparing operational budget summaries, handling requests for amendments, and conducting thorough budget analyses for the Utilities division throughout the fiscal year.

Your versatility shines as you assist in drafting contracts, agreements, legal documents, and more. Dive into the details of CBJ personnel rules, MEBA contracts, and department policies, showcasing your commitment to understanding the intricacies of our work environment.

As the go-to person for Wastewater Utility positions, you'll maintain position descriptions, class specifications, and oversee recruitment processes. Additionally, you’ll be involved in the hiring process, create training plans, and coordinate evaluations, ensuring our team is top-notch.

Organization is essential! Manage our electronic and paper file systems, keeping everything in order for the Utilities division. As the Travel Officer, you’ll be handling travel details with precision—from booking to reconciliation.  

Answer and route calls for the Wastewater Utility Division, offering assistance to the public, agencies, contractors, and vendors.

 If you're ready for a dynamic role where every day brings new challenges, join us in making a positive impact in the Utilities Division!

Minimum Qualifications

Education:      
High School graduation or the equivalent.

Experience:    

Six (6) months of clerical experience. This work is equivalent to an Office Assistant with the City & Borough of Juneau or equivalent elsewhere. 

Other:

 A valid Drivers’ license at time of appointment and for continued employment.

Supplemental Information

For specific question in reference to this vacancy, applicants may contact the hiring manager:

HIRING MANAGER CONTACT INFO

Hiring Manager: Rose Evans

Phone Number: 907-586-0800 ext. 4181

Email: Rose.Evans@Juneau.gov

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education 
If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience
If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.  

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.  

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: www.governmentjobs.com/careers/juneau/helpandsupport/applicationguide. If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or human.resources@juneau.gov.

For applicant password assistance, please visit:  
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.