Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.Serve as secondary receptionist to the Office of the President: greet guests into the suite and connect them with the appropriate person, meeting or department; answer phone calls-answer questions, offer suggestions and/or link them with a suitable resource, assist with opening and/or closing of the office; serve as backup to Senior Administrative Assistant I in other administrative duties

Assist with general office duties: prepare correspondence and documents (real and digital); copy, print, scan and fax; receive, sort, log and distribute mail and other incoming documents; prepare coffee and other beverages for the office and meetings; assist with preparing office and meeting spaces with needed supplies, including but not limited to, beverages and snacks, and serve as audio/visual A/V resource

Secondarily will support the Events Department with their administrative needs

Procurement, financial, travel and accounting processes: create, manage and reconcile requisitions, purchase orders, invoices, receipts, statements and other documents associated with TTU purchasing systems/processes; account for expenses connected to each event; make travel arrangements for multiple individuals-including, but not limited to, flight, hotel and vehicle; prepare necessary documentation to reconcile travel using TTU travel systems/processes 

Ornaments: process walk in orders; balance credit card transactions against orders; prepare deposits; responsible for inventory of ornaments; pull reports; assist with online orders as needed

Miscellaneous: work closely with student assistants and other staff members to be certain the office is
appropriately staffed 

Other duties as assigned by President’s Office suite staff members
 Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related  experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.