Minimum Requirements

• An associate degree in business or a related field.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Demonstrated organizational skills with attention to detail and accuracy.
• Ability to establish and maintain a good working relationship with co-workers.

Preferred Requirements

• One year of work experience.

Primary Functions of Position

The Administrative Assistant is responsible for providing clerical, administrative, and project  support to the Facilities Department. The position maintains current general knowledge of  appropriate college and departmental policies, processes, and procedures to ensure the department's  efficiency and integrity. The Administrative Assistant provides clerical and technical support to the Director of Facilities and to Maintenance, Grounds, and Custodial personnel. To accomplish the position's objective, the Administrative Assistant performs the following functions.

Essential Duties:
•  Answer telephone calls, schedule meetings, and maintain record-keeping of tasks related to maintenance, grounds, and custodial.
•  Assist  in  scheduling  work  orders,  track  facility  maintenance,  coordinate with maintenance/grounds staff, and monitor custodial supplies.
•  Maintain an electronic tracking system of work assignments and work in progress. Ensures the system is updated promptly as work orders are completed and includes  notes for unavoidable delays, such as part ordering. Communicates with the request initiator to keep them updated in a timely manner.
•  Maintain maintenance, grounds, and custodial timesheets, verify their accuracy, and submit them to the Payroll Office in a timely manner each month.
•  Prepares purchase orders, processes invoices, and timely submits to Accounts Payable at a minimum once per week.
•  Order department supplies, perform follow-up, receive supplies, and deliver as required.
•  Assists with shipping and receiving and serves as backup when needed.
•  Assists the Director of Facilities with Project management and monitors the completion of projects as assigned.
•  Responsible for scheduling servicing and repair of the college fleet vehicles.
•  Responsible for maintaining and recording key issuance to all faculty/staff employees.
•  Assists with special college functions as needed
•  Assists with other duties in the Facilities Department as assigned by the supervisor
Skills and Abilities:
• General administrative skills, including but not limited to typing, data entry, scanning,customer service, etc.
• Ability to communicate effectively, both orally and in writing.
• Skilled in organizing, prioritizing, and completing multiple tasks in a timely manner.
• Proficient in general computer applications
• Committed to ongoing professional development and maintaining positive working relationships.

Application Procedures

Applicants must submit a completed Southeastern Community College application (located on the SCC website), ensuring that all sections are fully completed, including detailed work history for all full-time positions held, along with a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies are sufficient for the screening process; official copies will be required prior to employment). Applications will be reviewed as they are received and screened for candidates who meet the qualifications of the position. Applications will be accepted until the position is filled.

Applicants should submit all documents as requested on the SCC website at https://www.schooljobs.com/careers/sccnc. Inquiries should be directed to the Human Resources Office, Southeastern Community College, P.O. Box 151, Whiteville, NC 28472. Telephone (910) 788-6310.