Position Summary The Administrative Assistant is responsible for providing administrative and operational support to the Marine Operations team. This role helps ensure the department operates efficiently by supporting daily administrative functions, maintaining accurate records, coordinating operational activities, and assisting with compliance, purchasing, payroll, and departmental communications. The ideal candidate is highly organized, detail-oriented, exercises sound judgment, and thrives in a fast-paced operational environment. Duties and Responsibilities: Administrative Support and Documentation  Provide administrative support by processing invoices, purchase orders, payroll documentation, timesheets, revenue reports, meeting minutes, and other departmental records accurately and in a timely manner.  Maintain departmental documentation by organizing vessel and facility records, logs, forms, marine tracking systems, and operational files to support daily operations and regulatory compliance.  Prepare, maintain, and distribute departmental reports, correspondence, and other administrative documents as required.  Support additional administrative projects and responsibilities as assigned.  Operations Coordination and Departmental Support  Support Marine Department operations by assisting with scheduling, training coordination, work order tracking, and other administrative functions that contribute to efficient daily operations.  Coordinate communication between Marine Operations leadership, vessel crews, vendors, and internal departments to ensure timely information flow and operational continuity.  Manage multiple priorities while anticipating departmental needs and maintaining accurate operational records.  Provide operational and administrative support for special projects and departmental initiatives.  Purchasing and Inventory Management  Coordinate purchasing activities by ordering office, vessel, and facility supplies while maintaining accurate vendor information.  Track safety equipment, operational supplies, and inventory levels to ensure adequate stock and operational readiness.  Coordinate deliveries and inventory distribution for vessels and maintenance facilities.  Support purchasing processes to ensure timely acquisition of materials and services required for Marine Department operations.  Compliance, Safety, and Regulatory Support  Support compliance with company policies and regulatory requirements by maintaining required vessel and facility documentation.  Assist with vessel and facility security plans, audit preparation, inspections, and regulatory compliance initiatives.  Maintain records that support operational readiness, safety programs, and compliance with applicable maritime regulations.  Assist leadership with documentation and reporting related to safety, security, and operational compliance.  Collaboration and Operational Excellence  Collaborate with Marine Operations leadership, vessel crews, vendors, and cross-functional departments to support efficient and effective operations.  Promote operational excellence by maintaining accurate records, improving administrative processes, and supporting continuous departmental improvement initiatives.  Demonstrate flexibility in supporting changing operational priorities while ensuring high levels of accuracy, organization, and customer service.  Perform other related duties and special projects as assigned in support of the Marine Department.  Requirements & Qualifications: Bachelor's degree and 6+ months of administrative assistant or related experience, or an equivalent combination of education and experience.  Proficiency in Microsoft Office Suite.  Excellent written and verbal communication skills.  Strong organizational skills with exceptional attention to detail.  Ability to exercise sound judgment and prioritize multiple responsibilities.  Familiarity with the marine industry or marine operations.  Experience with HRIS, payroll, or scheduling systems (e.g., Dayforce), or the ability to quickly learn new software applications.