Libby Middle/High School

Attendance Secretary

8 Hrs/Day Position

Hours May Fluctuate

Monday – Friday

7:30 a.m. – 4:00 p.m.

$17.00/hour

5 days per week

Skills & Qualifications Preferred:

Clerical, Secretarial, Accounting, & Confidentiality

Experience Working w/Children

High School Diploma or Equivalent

Willing to complete the following district-sponsored assessments:

Fingerprint & Motor Vehicle Checks

Libby Middle High School Administrative Secretary

• Serves as a secretary to Libby Middle High School Administration and Athletic Director

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  Serves as receptionist and gives information or direct visitor to proper office

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  Schedules, orients and directs substitute teachers and substitutes classified personnel

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  Coordinates the process of purchasing, to include: processing of requisition, receipt, verification, and distribution of materials

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  Certified and Classified Payroll processing and record maintenance

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  Serves as Notary for school and district

Typical Duties

• Communicates with the public, employing discretion and independent judgment, directing individual to the correct person and efficiently resolving their concerns

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  Performs a wide variety of clerical and secretarial work, including typing, proofreading, filing, and checking and recording information

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  Utilization of Electronic Student Information System with parent portals

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  Independently composes a variety of materials such as letters, memoranda, bulletin, requisitions, claims, reports, awards, and statistical data from rough drafts or oral instructions

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  Tracks and compiles financial data and budget information for administration

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  Maintains and coordinates multiple calendars to include: school administrators, school facility events, site, master, and school events

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  Responsible for the assigning and inventory of room cabinet keys

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  Receives, sorts, and distributes mail and office correspondence

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  Serve students in need of office assistance  

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  Efficiently handle telephone system and communication with vendor staff

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  Supervise and train student office help and telephone procedures

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  Other duties as assigned by administration

   

Desired Minimum Qualifications

• One year responsible office experience; high school diploma or equivalent supplemented by or including courses in typing and office practices; or any combination of training and/or experience that could likely provide the desired knowledge and abilities.
• Ability to work well with students of middle and high school aged
• Correct English usage, spelling, grammar, punctuation, and composition both oral and written
• Handle variety of telephone calls and personal contacts with tact, diplomacy, and discretion
• Track and compile financial data and budget information for administration
• Knowledge of numerical, alphabetical, and subject-matter filing systems
• Modern office methods, procedures, and equipment, including receptionist, central phone systems and techniques, and word processing
• Ability to maintain confidentiality of employment and student matters
• Ability to effectively manage time and responsibilities
• Ability to handle stressful situations