Caldwell � West Caldwell Public Schools

12 month Part-Time Central Office Administrative Secretary
Effective immediately
Office of the Superintendent
Harrison School
West Caldwell
 

Job Description

Title:  Part-Time (.6 FTE) Central Office Administrative Secretary-12 month (2)                            

QUALIFICATIONS:                       

1. High School Graduate, Secretarial School studies, and/or college courses
2. Associate's or Bachelor's degree preferred.
3. Min of two years' school district experience preferred
4. Excellent interpersonal, organizational, and oral and written communications skills
5. Detail oriented; able to multitask, problem-solve, and work respectfully with staff and members of the school community
6. Excellent computer skills, including but not limited to Microsoft Office, particularly Word and Excel, in addition to Google mail, Google Sheets/Docs/Forms/Calendar
7. Knowledge of Frontline applications (Absence Management/Central/Professional Growth) and personnel database (Systems 3000) applications preferred
8. Knowledge of Genesis student information system preferred
9. Spanish speaking capability a plus

REPORTS TO:   Superintendent or designee

                              This position is a part of the C-WC Educational Secretaries Association

RESPONSIBILITIES:

Central Registration Responsibilities 

• Meet with families and register all incoming students grades K-12 throughout the school year using Genesis Student Information System
• Complete all student transfers and withdrawals
• Keep detailed information on incoming enrollment and keep all schools apprised of incoming students grades K-12 on an ongoing basis
• Maintain detailed student information and enrollment records, and maintain up-to-date residency information and parent/guardian contact information
• Assign Parent Portal credentials to all new families entering the district.
• Work with IT Dept on annual system rollover to the next school year and troubleshoot technical issues

Human Resources Responsibilities 

• Help maintain staff accounts in Genesis by adding all new hires and deactivating all retirees/resignations.
• Help maintain the Systems 3000 personnel database, Frontline Absence Management, Frontline Central, Califon Seniority System, Safe Schools by adding all new hires and deactivating all retirees/resignations
• Help process tuition and professional development reimbursements
• Help maintain proper filing of all personnel related items
• Point of contact for Absence Management for all school principals/secretaries
• Other Human Resources support, as needed

Central Office Responsibilities 

• Assist Director of Elementary Education and Director of Secondary Education with general office duties and projects such as:
  • Complete clerical tasks pertaining to curriculum, instruction, and professional development copies and printing
• Other such duties as assigned by the Superintendent or designee.

Salary Range:  $33,240 - $36,540

NO health benefits