Child Nutrition Secretary (Middle School)

Purpose Statement

The job of Child Nutrition Secretary (Middle School) is done for the purpose/s of executing the activities and functions of the school food service program, under the direction of the Head Secretary and the site Principal; providing a wide variety of  support processes for food services at school site; establishing and maintaining records; compiling and distributing materials and reports; assisting the Building Principal; and responding to inquiries from a variety of internal and external sources.

This job reports to Building Principal.

Essential Functions

• Assist with counting cafeteria receipts for ensuring accuracy in the completion of school site financial nutrition processes.
• Implement breakfast and lunch support processes (e.g. tracking sales, counting monies and preparing deposits, receiving and screening lunch applications, sending notices for negative accounts and developing pay agreements, handling bills for cafeteria, sending to appropriate personnel, entering daily milk reports into software, etc.) for ensuring optimal operation of breakfast and lunch at school site.
• Perform office support activities (e.g. typing, managing phones, assisting students and teachers, assisting with enrollment, filing free and reduced lunches reports, handling bills for cafeteria, maintaining required records, etc.) for ensuring completion of central office processes.
• Prepares a variety of reports (e.g. food service reports, secondary cash reports, reconciliation reports, daily records of lunches served, food service daily income record, secondary cash records, yearly audit reports, etc.) for documenting activities, providing written reference, and conveying information.
• Processes a variety of documents and materials (e.g. compiling and recording assignments for site homework software, taking pictures of new students, creating I.D. cards, etc.) for ensuring accurate historical documentation.
• Researches assigned topics for providing information for addressing central office and child nutrition processes.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, public, students, etc.) for providing information, facilitating communication among parties and providing direction.

Other Functions

• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing data; classifying data and/or information; collecting money; customer service; and screening telephone calls.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions.  Specific knowledge-based competencies required to satisfactorily perform the functions of the job include business telephone etiquette; understanding of assigned administrative support duties; grammar, spelling and punctuation; codes/laws/rules/regulations/policies; health standards and hazards; keyboarding; and school safety and security practices.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem 

solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; working as part of a team; working with frequent interruptions; accuracy and attention to detail; adapting to changing work priorities; dealing with frequent interruptions; diffusing argumentative behavior; meeting deadlines and schedules; multi-tasking; and organizing tasks.

Responsibility

Responsibilities include working under limited supervision following standardized practices and/or methods; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units are often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 50% sitting, 25% walking, and 25% standing.  The job is performed in a generally hazard free environment.

Experience: Job related experience is required.

Education: High school diploma or equivalent.

Equivalency: 

Required Testing                                             Certificates and Licenses

Continuing Educ. / Training                            Clearances

                                                                        Criminal Background Clearance

FLSA Status                          Approval Date                                   Salary Grade

Non-Exempt                                                                             Level 6-$19.01-$20.01

Notice of Nondiscrimination

Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive 

Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please 

contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000.