MONMOUTH COUNTY VOCATIONAL SCHOOL DISTRICT

Job Description: Executive Secretary to the Superintendent

Nature of Position: Full-Time, 12-Month Position
August 17, 2026 Opening
Administrative Office, Freehold NJ
Office Manager Responsibilities

Qualifications: Proficiency in Microsoft Office, Excel and Google.
Strong analytical, communication and human resources skills.
Knowledge of Systems 3000 preferred.

Salary: $55,000.00 - $70,000.00

Benefits: Health, Dental, Prescription, Paid Leave Days, PERS Pension

Application Deadline: August 10, 2026

Applications can be found at mcvsd.org
732-431-7942, ext. 3132

EQUAL OPPORTUNITY EMPLOYER M/F

Post for two weeks from receipt.

District Job Description

QUALIFICATIONS:                      1.   High School Diploma; secretarial training
                                                      2.   Minimum experience in general or school office work as
                                                            determined by the Board
                                                      3.   Knowledge of automated office equipment, and excellent
                                                            word processing and secretarial skills
                                                      4.   Strong analytical, communication and human relations
                                                            skills
                                                      5.   Required criminal history background check and proof of
                                                            U.S. citizenship or legal resident alien status
 
REPORTS TO:                             Superintendent
 
PERFORMANCE RESPONSIBILITIES:
 
1.         Confidential Secretary
Serves as the Superintendent's confidential secretary.  Performs all secretarial and confidential work as assigned by the Superintendent to include correspondence, reports, filing, telephone calls, appointments, etc.
 
2.         Office Manager
Oversees office personnel in Administrative Office.
 
3.         Board of Education Meetings
Prepares Superintendent's Recommendations, Superintendent's Report, and putting together all documents for Board of Education meetings.
 
4.         New Employees
Processes employment paperwork for new employees after each Board of Education meeting.
 
5.         Certification
Processes certification for teachers, including enrolling them in appropriate provisional teacher program with follow through until submission for standard certificate.
Processes certification for substitute teachers, including criminal history and appropriate employment forms.  Submits names to the County Office and, upon approval, gives names to the sub caller.  Also files for renewals upon expiration date of substitute certificate.

6.         MCVEA
Informs MCVEA representative of new employees to be enrolled in NJEA.
 
7.         Accident Reports
Receives and processes all accident reports (staff and students).
 
8.         Incident Reports
Inputs all Violence, Vandalism and Substance Abuse Incident Reports and Harassment, Intimidation and Bullying Reports with the Department of Education by their due dates.
 
9.         Tuition Reimbursement
Receives tuition reimbursement requests for the Superintendent.  Processes appropriate reimbursement for approved requests.
 
10.       Travel
Makes travel arrangements for National Competitions and various other approved trips.
 
11.       District Fleet
Maintains a District Fleet List including processing vehicle registration renewals.  Maintains a list of all District-approved drivers for fleet.
 
12.       Central Office Staff
Notifies staff of emergency notifications. Receives calls for absenteeism.
 
13.       Other Duties
Performs other duties as may be assigned by the Superintendent.
 
TERMS OF EMPLOYMENT:
Twelve months.  Salary to be established by the Board of Education.
 
EVALUATION:
Performance of this job will be evaluated in accordance with the Board's policy on evaluation of non-certificated staff.