Job Title:                               Parents as Teachers Secretary/Administrative Assistant
Reports to:                           Parents as Teachers Coordinator
Receives Guidance From:     Assistant Superintendent of Elementary Programs
Overtime Status:                  Compliant with position, salary and FLSA regulations

JOB SUMMARY:

The Parents as Teachers (PAT) Secretary provides administrative support to the Parents as Teachers program by managing office operations, maintaining confidential records, scheduling appointments, preparing reports and correspondence, and serving as a point of contact for families and community partners.  This position works collaboratively with PAT Parent Educators and the Early Learning Collaborative to prepare, coordinate, and facilitate hands-on educational events and activities for children and families.  This includes assisting with the planning, setup, organization, and implementation of developmentally appropriate learning experiences for children from the prenatal stage through age five.

QUALIFICATIONS:

• Possesses a high school diploma or equivalent; must have computer experience and be proficient in Google or Microsoft Office; familiarity with using a Macbook preferred; familiarity with Canva preferred.
• Possesses a high level of interpersonal skills; professional telephone manner; maintains a professional attitude and appearance at all times; able to operate standard office equipment (e.g. copier, adding machine, fax, etc.)
• Uses appropriate grammar and syntax � verbal and written
• Must complete fingerprinting process administered by district and pass background check prior to employment;
• Must fill out the Child Abuse Registry Check Form

DUTIES AND RESPONSIBILITIES

• Protects educational process at all times
• Keeps all information relating to school situations strictly confidential
• Performs general secretarial functions such as: copying, filing, mailing, faxing, letters, typing documents/memos, delivering mail, purchase order requests, etc.
• Answers telephone, taking and delivering messages to the appropriate people
• Accesses and navigates online early childhood education resources and websites to prepare hands-on learning activities approved by the Coordinator
• Maintains reliable transportation (travel is needed throughout the district at times)
• Remains flexible to attend and assist with occasional evening or after hour programs, family engagement events, and/or community activities (events will be scheduled well in advance with reasonable notice provided for planning and participation)
• Regular, dependable, in person attendance is an essential function of this position
• Fulfills all other functions related to the school office as designated by the Coordinator or Assistant Superintendent
• Maintains and accepts responsibility for any district owned fixed asset item assigned to employee and ensures appropriate use by following district policies for acceptable use
• Undergoes periodic evaluations according to state and board policy procedures
• Performs such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
• Reads, understands, and abides by Employee Conduct Policy and all other district, state and federal policies, and procedures and protocols as established by LCSD and the Mississippi Educator Code of Conduct

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using equipment such as a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, reach, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.   

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.

Note: This is not necessarily an all-inclusive or exhaustive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.             

Terms of Employment:

Salary, days and work year as established by the Lamar County Board of Education

Evaluation:

Performance of this job will be evaluated in accordance with the provisions of the Mississippi Department of Education and the Lamar County School Board policy on Evaluation of Employees.