The Legal Secretary / Paralegal will be responsible for providing administrative and organizational support to attorneys, such as maintaining legal files and updating legal resources.

• Assisting multiple attorneys in general practice including corporate governance, contracts, regulatory compliance, purchasing and procurement, litigation and labor and employment matters.
• Assisting with drafting various contracts and contracts administration.
• Undertaking legal research in a variety of areas, as requested by attorneys.
• Composing responses to inquiries.
• Providing administrative and organizational support such as assisting to maintain legal department files and updating legal resources/volumes.
• Performing routine office duties such as photocopying, scanning, filing, etc.
• Maintaining a legal calendar of events for the legal staff to ensure timely responses to various legal matters, such as arbitrations, contract negotiations, etc.
• Maintaining departmental files covering contracts, labor issues, litigation, and general legal documents in an orderly fashion to facilitate research.
• Opening, time stamping, and prioritizing the departmental mail. Making copies of documents for the departmental files. Reading and routing emails to appropriate personnel.
• Answering telephones to screen and route phone calls to the appropriate personnel; Attempts to provide information to callers; Taking messages for the legal staff.
• Coordinating and sets-up meetings. Arranging for hotel accommodations.
• Ordering office supplies to ensure a continuous flow of work.
• Performing various other administrative duties, such as⦠
  • Making copies of documents
  • Binding pages into reports
  • Maintaining lists of contacts
  • Taking notes during meetings
  • Updating legal binders with new material
• May perform other duties as required

• Associates Degree
• 5 years of work in an administrative environment in a law firm environment
• Proficiency with Microsoft products (Outlook, Word and Excel)