TITLE: EXECUTIVE ASSISTANT     

DEPARTMENT: Superintendent

POSITION TYPE: B23  

HIRING SPECIFICATIONS: 

Job Summary:

The Executive Assistant provides administrative support and project management for the Director of Philanthropic Engagement. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.

Essential Functions and Responsibilities:

1. Answer incoming calls, field questions, and initiate follow up communication.
2. Manage the collection, maintenance, integrity, and secure sharing of donor, partnership, and engagement data within the Microsoft Dynamics donor database, ensuring accuracy, timely updates, and compliance with applicable state and federal laws.
3. Coordinate and manage ongoing projects under the direction of the director including issuing and collecting donor/partnership contracts, sending partnership surveys, creating branded materials and assisting with community events. 
4. Compile and integrate data from multiple sources, including district-specific systems, to produce professional reports, documents, and presentations.
5. Collaborate across district departments to collect and share data and update promotional materials.
6. Support compliance with foundation and grant requirements to ensure funds are used appropriately and in accordance with established guidelines.
7. Assist with scheduling meetings, sending communication, and recording notes during meetings.  
8. Other duties, as assigned.  

Minimum Qualifications:

• Education: High school diploma, HiSET, or G.E.D.
• Work Experience: Five years of work experience in community engagement or customer service
• Licensure or Certification: N/A

Knowledge, Skills, and Abilities:

1. Ability to work a varied work schedule which includes evening and/or weekend hours. 
2. Excellent customer service skills.
3. Effective written and oral communication and presentation techniques.
4. Ability to prioritize tasks, manage time effectively, and proven ability to meet deadlines.
5. Attention to detail and accuracy.
6. Ability to?work independently or collaborate effectively within a team 
7. Proficient with Microsoft Office Suite, Microsoft Dynamics, or related software
8. Maintain confidentiality.
9. Attend work on a prompt and regular
10. Maintain satisfactory and harmonious working relationships with the public, students, and other

Physical Requirements:

HR Signature: ________________________________________ Date: 06/02/2026

The Des Moines Independent Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices.  If you have questions, concerns or a complaint related to this policy, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321; phone: 515-242-7709; email: carol.wynngreen@dmschools.org. Complaints can also be directed to the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, IA 50319-1004, (515) 281-4121, or Region VII Office for Civil Rights, Citigroup Center 500 W. Madison Street, Suite 1475 Chicago, IL 60661-4544.

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check.  Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.