1 sr administrative assistant kohler jobs found
Sr. Administrative Assistant, Kohler
Work Mode: Onsite
Location: Kohler, WI
Opportunity
Provides highly confidential administrative, operational,
and organizational support to the Director of Kohler Waters Spas and the
Wellness leadership team. Serves as a strategic business partner responsible
for coordinating administrative functions, supporting operational processes,
managing payroll activities, maintaining business systems, and ensuring
efficient execution of department initiatives across all Kohler Waters Spa and
Wellness locations.
This position requires exceptional organizational skills, technical proficiency, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced luxury hospitality and wellness environment.
Specific Responsibilities:
Executive & Administrative Support
- Provide
administrative support to the Director of Kohler Waters Spas and Wellness
leadership team.
- Manage
calendars, meetings, travel arrangements, correspondence, and departmental
communications.
- Prepare
reports, presentations, meeting materials, agendas, and follow-up
documentation.
- Handle
confidential business information with the highest level of discretion.
- Coordinate
department events, leadership meetings, recognition programs, and business
initiatives.
Technology & Business Systems Support
- Utilize
and promote AI tools and technology solutions to improve efficiency and
productivity.
- Serve
as a resource for Microsoft Office applications and department technology
systems.
- Process
orders and procure supplies through EPro, CCI, purchase orders, and
related purchasing systems.
- Maintain
departmental records, files, and reporting systems.
- Support
operational and administrative technology initiatives as assigned.
Payroll & Associate Administration
- Process
and administer payroll activities for therapists and guest service
associates across all four Kohler Waters Spas and Wellness locations.
- Maintain
payroll records and ensure accuracy of data submissions.
- Partner
with management and Human Resources to support employee-related
administrative needs.
- Support
onboarding, training coordination, and associate communication efforts.
Operations Support
- Serve
as Manager on Duty (MOD) as assigned.
- Support
daily spa operations by coordinating administrative and operational
processes.
- Assist
leadership in monitoring operational priorities, departmental initiatives,
and business objectives.
- Coordinate
cross-functional communication among spa locations and support
departments.
- Support
continuous improvement initiatives and process enhancements.
Resort Suite & Revenue Systems Administration
- Maintain
knowledge and administration of Resort Suite systems.
- Qualify
therapists within Resort Suite and ensure appropriate therapist level
assignments.
- Review
and correct therapist commission calculations based on assigned service
levels and business requirements.
- Assist
with system maintenance, troubleshooting, and process documentation.
Financial & Purchasing Support
- Create
and process purchase orders.
- Update
Monthly Financial PP slides for the Monthly financial review meeting.
- Track
departmental expenses and assist with budget-related reporting.
- Coordinate
vendor communication and purchasing activities.
- Ensure accurate recordkeeping of purchases and approvals.
This is a full-time position working weekends and weekdays. Hours 8:00 am - 5:00 pm.
Skills/Requirements
Education
- Minimum
of High School Diploma.
- Equivalent
combination of education and experience considered.
Experience
- 3–5
years of progressively responsible administrative support experience.
- Experience
supporting senior leaders preferred.
- Experience
in hospitality, wellness, retail, or service operations preferred.
- Payroll
processing experience strongly preferred.
- Experience
with business systems, reporting tools, and purchasing platforms
preferred.
Knowledge, Skills & Abilities
- Advanced
proficiency with Microsoft Office Suite.
- Ability
to learn and effectively utilize AI tools and emerging technologies.
- Strong
organizational, planning, and project coordination skills.
- Excellent
written and verbal communication skills.
- Ability
to manage multiple priorities while meeting deadlines.
- Strong
analytical and problem-solving skills.
- Ability
to handle confidential information with discretion.
- High
attention to detail and accuracy.
- Ability
to work independently and collaboratively across multiple teams and
locations.
Preferred Competencies
- Executive
partnership and relationship management.
- Operational
and business process coordination.
- Payroll
administration.
- Hospitality
and guest-service excellence.
- Technical
adaptability and continuous learning.
- Strategic
thinking and initiative.
- Accountability and execution excellence.
Applicants must be authorized to work in the US without requiring sponsorship now or in the future.
The hourly range for this position is $25.80 - $38.70. The specific hourly rate offered to a candidate may be influenced by a variety of factors including candidate's education and work location.
Why Work at Kohler Co.?
Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates’ development to make that happen. So, we offer ongoing investment in each individual’s personal development and the opportunity to collaborate with others across functions and roles at Kohler.
In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!
About Us
Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at www.kohlercompany.com.
It is Kohler’s policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com. Kohler Co. is an equal opportunity/affirmative action employer.
We invite you to learn more about equal employment opportunity by reviewing the Federal EEO is the Law and the EEO is the Law Supplement .
About Kohler Co.
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