TSS/205 day contract
Monday-Friday
8 hours daily
Pay Column I: $17.70/hourly
+ Benefits
Laramie County School District 1
Job Description
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Job Title: Attendance Secretary |
Revised Date: November 2020 |
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Department: School Support |
FLSA Status: Non-Exempt |
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Work Year: 10 Month |
Salary Schedule: TSS – 205 days |
SUMMARY: This position is responsible for ensuring accurate attendance accounting; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties; and providing general clerical support, information and/or direction as may be assigned at assigned school site.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Job Tasks Descriptions |
Frequency |
% of Time |
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1. Communicates with students, teachers, parents, staff, etc. (e.g. courtesy calls to parents, attendance history, parent letters, passes to students, etc.) to resolve problems and coordinate activities and processes. |
D |
25% |
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2. Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, etc.) to document activities and/or provide reliable information. |
D |
15% |
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3. Notifies parents and/or guardians of student absences for the purpose of meeting county, state, and federal requirements. |
D |
10% |
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4. Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, class release forms, etc.) to ensure accurate reporting of excused absences and truancies. |
D |
10% |
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5. Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to parents, passes for students, incoming calls on attendance slips, etc.) to convey information regarding school and/or district activities and procedures. |
D |
10% |
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6. Processes documents and materials (e.g. discrepancies, corrects errors in attendance records, changes unverified absences to unexcused, attendance codes, summer school program information, etc.) to disseminate information to appropriate parties. Research discrepancies of attendance information and/or documentation to ensure accuracy of attendance data before processing. |
D |
10% |
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7. Responds to inquiries from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) to provide necessary information. |
D |
5% |
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8. Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions. |
W/M |
5% |
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9. Manage and complete assigned regular and/or special department projects on-time and within budget. Ensure thorough, accurate and timely completion. Evaluate project processes and procedures to facilitate further improvements and efficiencies. |
As needed |
5% |
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10. Performs other duties as assigned |
Ongoing |
5% |
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TOTAL = |
100% |
EDUCATION AND RELATED WORK EXPERIENCE:
LICENSES, REGISTRATIONS or CERTIFICATIONS:
TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:
MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:
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POSITION TITLE |
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Reports to: |
Principal or Assistant Principal |
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POSITION TITLE |
# of EMPLOYEES |
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Direct reports: |
This position has no direct reports |
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BUDGET AND/OR RESOURCE RESPONSIBILITY:
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.