School Administrative Assistant (Guidance)

Reports To:  Building Principal

Position Purpose
Under the direct supervision of the principal  to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Contract:
 
Minimum Qualifications:

• High school diploma. Post-secondary training is desirable.
• Documented evidence of a clear criminal record (FBI and BCI).
• Congenial telephone etiquette.
• Proficient in office protocol and the use of business equipment.
• Proficient in the use of office and management information software.
• Knowledge of Google Docs
• Proficient in data entry, spelling, proofreading, and the correct use of grammar.
• Bookkeeping skills and the ability to apply advanced mathematical concepts.
• Multitasking ability and strong interpersonal skills.
• Training in ALICE school safety process.

Duties and Responsibilities:
The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

• Performs administrative support functions.  Organizes and maintains a functional filing system that ensures the safe retention of office records.  Keeps materials properly filed to maintain an orderly office.
• Upholds board policies and follows administrative procedures.
• Promotes a favorable image of the school district.
• Acknowledges visitors.  Determines the reason for their visit.  Answers questions.  Verifies appointments.  Directs visitors to the appropriate person or office.
• Refers inquiries requiring policy interpretation to administrative staff.
• Answers the telephone.  Directs calls based on the nature of the inquiry.  Takes messages.  Manages calls efficiently to keep telephone lines open.
• Maintains an office calendar.  Schedules appointments as directed.
• Helps communicate information about weather delays and emergencies.
• Respects personal privacy.  Maintains the confidentiality of privileged information.
• Prepares/processes educational verifications.
• Processes incoming, outgoing, interoffice mail and faxes.
• Monitors changes in the regulations that govern the manner in which data is collected, recorded, and reported.  Attends training programs to keep current with software modifications.  Distributes updated information.
• Coordinates collection and data entry processes.  Helps resolve problems encountered by staff.  Validates data, corrects errors, and maintains all required records.
• Prints and distributes the honor roll list.
• Prepares enrollment/withdrawal records.  Processes alumni transcripts.
• Helps with student scheduling changes.
• Verifies student information (e.g., birth date, custody designation, legal residence, etc.).
• Notifies recipients about the arrival of packages.
• Takes precautions to ensure student safety.  Reports unauthorized persons or suspicious circumstances immediately.
• Reports evidence of suspected child abuse as required by law.
• Provides assistance to other departments as directed.
• Keeps current with advances in office technology.  Updates office procedures.
• Participates in staff meetings and professional growth activities as directed.
• Accepts responsibility for decisions and conduct.  Strives to develop rapport and serve as a positive role model for others.
• Performs other specific job-related duties as directed.

Required Knowledge, Skills and Abilities:
The following characteristics and physical skills are essential for the successful performance of assigned duties.

• Demonstrates professionalism and maintains a positive work attitude.
• Takes the initiative to identify and solve problems independently.
• Works cooperatively to support a successful team effort.
• Effectively uses verbal, nonverbal, writing and listening skills.
• Completes detailed paperwork accurately.
• Reacts productively to interruptions and changing conditions.
• Operates office equipment efficiently and accurately.
• Lifts, carries, and/or moves office supplies and equipment.
• Maintains an acceptable attendance record and is punctual.
• Travels to meetings and work assignments.

Working Conditions:
Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Potential for exposure to blood borne pathogens and communicable diseases.
• Potential for interactions with disruptive and/or unruly individuals.
• Exposure to adverse weather conditions and seasonal temperature extremes.
• Duties may require operating and/or riding in a vehicle.
• Duties may require prolonged use of a computer keyboard and monitor.
• Duties may require working under time constraints to meet deadlines.
• Duties may require working during the evening and/or weekend.

Performance Evaluation:
Job performance is evaluated according to the policy provisions adopted by the Twinsburg City School District Board of Education. 

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
                Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
 

FLSA Status:       Non-exempt