Administrative Coordinator

Location: Precision Scale & Controls/ St. Louis, MO

Employment Type: Full-Time, on-site

About the Company

Precision Scale is a leading provider of industrial weighing solutions, scale sales, service,

calibration, and support for customers across a variety of industries. We are committed to

delivering exceptional customer service, operational excellence, and reliable

measurement solutions.

Position Summary

Precision Scale is seeking a highly organized and detail-oriented Administrative Coordinator

to support daily office operations and ensure efficient business processes. This individual

will serve as a key point of contact for customers, vendors, and internal team members

while providing administrative support across multiple departments.

The ideal candidate is professional, customer-focused, proactive, and capable of

managing multiple priorities in a fast-paced environment.

Key Responsibilities

⢠Answer and direct incoming phone calls, emails, and customer inquiries in a

professional manner.

⢠Greet visitors and provide exceptional customer service.

⢠Manage calendars, schedule appointments, meetings, and service calls.

⢠Prepare, process, and maintain customer orders, invoices, purchase orders, and

other business documents.

⢠Coordinate office communications, mail distribution, and shipping/receiving

activities.

⢠Maintain accurate records, databases, filing systems, and customer information.

⢠Assist with data entry, report generation, and document preparation.⢠Support accounting functions including invoice processing, expense tracking, and

accounts receivable/payable activities.

⢠Coordinate with technicians, sales representatives, and operations staff to ensure

timely customer service and project completion.

⢠Order and maintain office supplies and equipment.

⢠Assist with special projects and other administrative duties as assigned.

Qualifications

Required:

⢠High school diploma or equivalent required; Associate degree preferred.

⢠2+ years of administrative, office support, or customer service experience.

⢠Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

⢠Strong written and verbal communication skills.

⢠Excellent organizational skills with exceptional attention to detail.

⢠Ability to prioritize tasks, manage deadlines, and multitask effectively.

⢠Professional demeanor and strong interpersonal skills.

Preferred:

⢠Experience in a service, industrial, manufacturing, or distribution environment.

⢠Familiarity with ERP, CRM, or accounting software.

⢠Experience supporting field service or technical teams.

Knowledge, Skills & Abilities

⢠Strong customer service orientation.

⢠Ability to maintain confidentiality and handle sensitive information.

⢠Self-motivated with the ability to work independently and collaboratively.

⢠Strong problem-solving and critical-thinking abilities.

⢠Ability to lift up to 40 lbs.