Position: Administrative Assistant to the Superintendent
Reports to: Superintendent 
Employment Status: Regular/Full-time
Status: Exempt
Contract Days: 260

 Description: 

We are seeking a highly qualified and professional Administrative Assistant to support the Office of the Superintendent. The successful candidate will be responsible for managing a variety of administrative and office management functions to ensure the smooth and efficient operation of the Superintendent's Office and the District as a whole. This position requires consistent use of independent judgment, discretion, and the ability to manage complex and confidential matters. The ideal candidate will demonstrate exceptional organizational, written, and interpersonal communication skills.

Essential Functions:

• Provide administrative support to the Superintendent in day-to-day operations
• Serve as a liaison for the Superintendent by answering telephone calls, recording and relaying messages, distributing mail, directing inquiries to appropriate staff, and greeting visitors
• Schedule meetings, hearings, and appointments on behalf of the Superintendent
• Handle routine and confidential correspondence independently
• Enter and retrieve data from computer systems as needed
• Prepare, assemble, and distribute Central Office Cabinet and Administrative Council meeting schedules, reminders, and minutes
• Manage BoardDocs for Board of Education agendas and minutes
• Maintain organized and confidential filing systems for the Superintendent
• Prepare and distribute Board of Education agendas and supporting documentation for regular and special meetings
• Draft and distribute public relations materials issued from the Superintendent's office
• Monitor department budgets, track expenditures, and order supplies/equipment for the Superintendent and Board members
• Coordinate Board of Education activities and correspondence
• Maintain the Superintendent's appointment calendar, including scheduling meetings, travel, and conferences
• Maintain confidentiality of sensitive materials (e.g., personnel matters, salary data, negotiations)
• Prepare and edit reports, correspondence, and other documents as needed
• Assist in the development and publication of the district's annual calendar
• Screen and route incoming mail; finalize correspondence drafts, ensuring proper formatting and proofreading
• Keep the Superintendent informed of items requiring attention or action
• Maintain tactful and professional communication with staff, families, and community stakeholders

Other Duties and Responsibilities:

• Maintain strict confidentiality at all times regarding sensitive information, including personnel records and evaluations
• Interact professionally and positively with staff, students, parents, and community members
• Represent the Superintendent's office with professionalism in appearance, attitude, and communication
• Assist with district public relations initiatives and safety events as needed
• Perform other duties as assigned by the Superintendent

Qualifications:

• High school diploma or equivalent (GED) required
• Five to seven years of experience supporting C-level or senior leadership, preferably in a school district or public sector environment
• Strong computer skills, including proficiency in Microsoft Office and other relevant software
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to maintain confidentiality and handle sensitive information with discretion
• Professional demeanor and ability to interact with diverse stakeholders

Note: The Superintendent and/or Board of Education may consider alternative qualifications as appropriate.

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.

About Our District:

The Garfield Heights City Schools collaboratively and cooperatively serve students and families of the City of Garfield Heights. Located in Cuyahoga County and bordered on the north by the City of Cleveland proper, and on all other sides by the first ring communities of Northeast Ohio. Our District proudly serves approximately 3,500 students in three Kindergarten through Grade 5 schools, one middle school, and one high school. The district also provides an award-winning Preschool program to educate the youngest students in our community at William Foster Elementary. All those who seek academic, co-curricular, student leadership, diversity, and community engagement success, can find these things and more in the Garfield Heights City Schools.

As a product of our community-based strategic planning process completed in 2021, our district's mission is: As the heart of the community, Garfield Heights City Schools fully prepares students to pursue their dreams and give back as engaged citizens and future leaders. Our vision is: to become a premier educational institution, recognized throughout Ohio as fully preparing students to be leaders equipped with real-world skills to contribute to a global society.

The Garfield Heights City School prides itself on providing a rigorous and comprehensive pre-k through 12th-grade educational curriculum that clearly focuses on student success through college and career readiness. To that end, Garfield Heights High School offers a variety of Advanced Placement courses, including AP English, AP Government, AP American History, Honors Chemistry, Honors Calculus, Honors Physical Science, and more. While the District offers these high-level academic courses, the GHCS also proudly sends more than 225 students on an annual basis to the Cuyahoga Valley Career Center for those individuals deeply interested in learning a skilled profession or hands-on expertise in one of the trades. Middle School students have increasingly greater opportunities to prepare themselves for high school and parents are readily encouraged to be involved. Elementary School students in the GHCS also participate in such valuable literacy programs as LETRs and social/emotional initiatives as the Zones of Regulation. The GHCS places a great deal of emphasis at all levels of education on Positive Behavioral Interventions and Supports (P.B.I.S.) and each school has won awards from the State of Ohio for encouraging and promoting positive behavior.

A wide variety of co-curricular offerings are available to students of all ages in the Garfield Heights City Schools as well. Such opportunities include more than 18 varsity sports, the district's show choir, Music Express, Marching Band, Theater, A �Capella Choir, National Honor Society, Student Council, Glass Ceiling, Future Engineers, and more. These co-curricular offerings are award-winning on the state, regional and local levels. Students can expect success when they become involved in the various academic, co-curricular, and student leadership organizations in this District.

Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities. 

Application Deadline: Until position has been filled.

To Apply: On-line