About Company:

Please visit our website: www.XOPT1.com 

About the Role:

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office within the business services sector. This position is responsible for managing a variety of administrative tasks that support front office manager and front office team, including scheduling, clerical work, and reporting. The ideal candidate will serve as a reliable assistant to the front office manager, handling multi-line phone systems. By maintaining organized records and managing general clerical duties, the Administrative Assistant helps to optimize office productivity and supports the overall business objectives. This role requires a proactive and detail-oriented individual who can manage multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Minimum Qualifications:

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proven experience in general administrative support or office management.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.

Preferred Qualifications:

• Experience working in the business services industry.
• Ability to work independently and as part of a team in a dynamic environment.
• Must be bilingual
• Customer Service Experience

Responsibilities:

• Scheduling patients plan of care
• Daily & weekly reporting
• Handle multi-line phone systems, directing calls appropriately and responding to inquiries in a professional manner.
• Perform general clerical duties such as filing, data entry, and records management to maintain organized and accessible office documentation.

Skills:

The required skills such as general administrative capabilities are essential for organizing daily scheduled visits. Attention to detail and strong organizational skills to avoid conflicts and ensure timely logistics. General clerical skills and records management are used daily to keep the office environment efficient and information accessible. Handling multi-line phone systems demands excellent communication skills and professionalism to manage incoming calls effectively.