Job Title:                           Division Secretary - CTE and Fine & Performing Arts
Reports to:                        Division Heads of CTE and Fine & Performing Arts
Terms and Conditions:    10-month position, 8 hours per day.
FLSA Status:                     Non-exempt
Salary: $22.61 per hour, per current CPA Collective
Bargaining Agreement (Grade 2)
Please click here for more information regarding
salary and benefits.

OPRF – WHO WE ARE…

Oak Park and River Forest High School, or OPRF, is a comprehensive public high school located in Oak Park, IL, a suburb eight miles due west of downtown Chicago. We are a one-school district, with the majority of our students coming from two sender districts, River Forest Public Schools District 90 and Oak Park Elementary School District 97. We offer more than 200 courses, a variety of programs for students with special needs, 103 clubs and activities, and 34 competitive sports. We prepare our students well for post-secondary success, with an average ACT composite score of 24 and a 96% graduation rate.

Oak Park and River Forest are communities that highly value diversity. OPRF is a founding member of the national Minority Student Achievement Network, and our school is racially and economically diverse, with about 48% of our 3,300 students identifying as African-American, Hispanic, multiracial, or Asian. Our villages have long embraced the LGBTQ community, and we have a significant mix of homeowners and renters.

We seek faculty and staff who have high expectations for all students, and who value student voice in education. As a school, we are particularly focused on closing opportunity gaps for our students of color and other under-represented groups. OPRF is an equal opportunity employer that provides equal employment opportunities to all without regard to race, color, religion, sex, national origin, age, disability or genetics. OPRF’s goal is to increase the diversity of its workforce.

OPRF is a great place for those who are interested in an environment that supports creativity, leadership at all levels, innovation, a focus on professional and curriculum development, and the best practices of instruction. We are currently seeking individuals to join our team that all students are capable of high levels of academic and social success.

Position Summary:
Provides daily support to the Division Heads and faculty by assisting with and coordinating the various functions of division offices.

Qualifications:

1. A bachelor's or associate's degree or comparable work experience is desired.
2. Previous secretarial or administrative assistant experience.
3. Proficient typing ability: 55 wpm minimum.
4. Proficient in Microsoft Office Suite, including Word and Excel.
5. Proficient in Adobe, Windows and Google Applications.
6. Ability to master and manage both Naviance and Docufide software.
7. Previous experience in using Skyward or other data management systems is preferred.
8. Excellent communication skills, verbal and written; writing and proofreading skills preferred.
9. Possess knowledge of general functions of the school and community.
10. Demonstrates skill in coordinating and organizing work effectively and prioritizing demands promptly.
11. Ability to maintain good working relationships with the various school constituencies, including students, faculty, administration, staff, parents, vendors, community organizations, and all other community contacts.

Position Responsibilities:

1. Responds to telephone calls, emails, and personal contacts professionally and businesslike, providing information and assistance as needed, responding to questions, and directing calls or messages.
2. Assists with scheduling division activities, including classroom observations, classroom surveys, Division Head meetings, and division meetings.
3. Interacts appropriately and as needed with students, parents, teachers, staff, and administrators.
4. Collaborates with other support personnel to address the needs of the division, school, and district.
5. Coordinates and provides assistance to substitute personnel.
6. Plans organizes, and maintains files to ensure completeness, adherence to schedules, and responsiveness to division needs.
7. Works independently to initiate, facilitate, and follow through on division projects.
8. Gathers information to complete routine and immediate division activities and longer-term intermittent projects.
9. Use Microsoft and Google Suite programs to prepare various typed documents, e.g., correspondence, teacher evaluations, forms, memos, and reports.
10. Use the student information system to track student information and reports as needed.
11. Processes division purchases and reimbursement requests.
12. Maintains records of department budgets, including purchasing, billing, and reimbursement.
13. Maintains inventories of division materials.
14. Supports activities of division meetings, including publishing agendas and maintaining meeting minutes.

Physical/Visual Activities:
Standing, sitting, lifting, carrying, reaching, fine motor dexterity, talking, hearing, keyboarding, and communicating.
 
Environmental Conditions:
Standard office conditions with a high degree of student/parent contact.
 
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Employees are expected to perform other related functions as assigned. Duties, responsibilities, and activities may change at any time with or without notice.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive listing of the duties performed in this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.

Please, no phone calls. The respective hiring manager will review candidates once the job posting closes. If selected to move forward, you will be contacted by phone or email.  After reviewing the job posting, if you have any questions, please send an email to hr@oprfhs.org.

Oak Park & River Forest High School District 200 (OPRF) is an Equal Opportunity Employer